Executive Assistant

Kingsley Napley is an internationally recognised law firm based in Central London. We support individuals and businesses in resolving conflict, safeguarding their futures and maximising opportunities. Our wide range of expertise means that we can provide support for our clients in all areas of their business and private life. Many of our lawyers are leaders in their field and our practice areas are highly ranked by the legal directories.

Management Team

This is a new role providing crucial support to the Managing Partner of a medium sized-law firm which is at an exciting period in its growth and development. It requires business professionalism, exceptional written and verbal communication skills, strong organisational skills, good judgment and the ability to effectively and efficiently handle confidential matters with the utmost discretion.

As Executive Assistant to the Managing Partner, you will be proactive and comfortable working in a fast paced environment with the ability to plan ahead and manage your work to meet deadlines. There will also be opportunities to work with other members of the Management Board and Management Team, to support them in achieving their goals and objectives.

• Understanding the role of the Managing Partner and supporting her in carrying out her work and meeting her objectives

• Keeping up to date with market trends in law firm management to support the development of firm-wide objectives, and briefing the Managing Partner

• Supporting the Managing Partner in planning, leading, managing and co-ordinating various firm wide projects

• Supporting the Managing Partner in her work, including research, drafting and presentation of briefing papers, project plans, reports and proposals

• Ensuring that the Managing Partner is well briefed and prepared before meetings advising on issues and ideas as well as preparing relevant paperwork

• Drafting the Managing Partner’s presentations to AGM, partners’ meetings, partners’ conferences and to external audiences

• Drafting and preparing written communication materials including firm wide emails and project updates

• Preparing for meetings, to include their planning, compiling agendas, pulling together background materials, preparing briefing documents and meeting packs. After meetings, generating meeting notes/minutes/action points, documenting follow up actions, and ensuring their timely completion

• Close collaboration with other members of the Management Board and Management Team, ensuring that they deliver their objectives

• Project work as delegated by the Managing Partner.

Every effort has been made to ensure that this is a full description of the tasks and responsibilities of this role. However, it is not an exhaustive list. The job description may be changed or developed at any time to reflect changes as required.  However, changes will not be made without full consultation with the postholder.