HR Assistant

Kingsley Napley is an internationally recognised law firm based in Central London. We support individuals and businesses in resolving conflict, safeguarding their futures and maximising opportunities. Our wide range of expertise means that we can provide support for our clients in all areas of their business and private life. Many of our lawyers are leaders in their field and our practice areas are highly ranked by the legal directories.

The HR team currently consists of the HR Director, 2x HR Managers, Senior HR Officer, HR Officer, HR Assistants, Recruitment Manager, and Recruitment Administrator.  We are a progressive, friendly and hardworking team who are client focused and enjoy the challenges of working for a busy medium sized law firm who have enjoyed continuous success in the Sunday Times Best Companies to Work For list placing this year at number 16.

As the HR Assistant you will work closely with the HR team to provide full administrative support as well as support on HR processes and projects.

Specific duties will include:

• Co-ordination of all employee on-boarding, such as the drafting of offer letters and contracts and conducting pre-employment checks

• Conduct new starter reviews

• Co-ordination of the fixed-term contract process, including contract extension letters

• Deal with day to day employee related queries on HR policies, processes and the HR systems (e.g. ADP, VinciWorks, Bowland Solutions, Vero Live)

• Coordination of the Firm’s annual training programme, including organisation of the programme sessions, liaising with providers, making internal arrangements for rooms, catering etc., monitoring attendance, collating feedback and discussing themes with HR Manager

• Assist the HR Manager in the annual review and design of the Training programme, conducting research and making recommendations

• Check and process Training invoices and prepare payment slip requests for the Finance Department to pay the invoices

• Support the HR Manager in the management and tracking of the Training budget

• SRA Administration, including being the Firm’s ORA and submitting annual practice certificate renewals

• Ad hoc diary management forthe HR Manager and HR Officer

• Coordinating agendas for monthly HR team meetings as well as taking minutes on a monthly rotation

• Assisting with HR projects and administration

• Assisting with the administrative duties of the Firm’s annual salary review

• General reporting of management information such as headcount, appraisal completion, sickness and benefits as required.