Specific duties will include:
General Administration
- Supporting the HR team with employee life cycle administration (including starters, leavers, probations, and fixed term contracts)
- Co-ordinating the Firm’s induction for new joiners
- Preparing and responding to reference requests
- Processing staff expenses including gifts and length of service awards
- Responsible for the electronic and/or paper filing for the HR team
- Preparing and processing invoices for payment and tacking against budgets
- Distribution of internal and external post
- Contributing to the team’s management board report
- Assisting with the administrative duties of the Firm’s annual salary review and bonus processes
- Undertake other administrative tasks to assist the HR team as required.
Diary Management & Meeting Coordination
- Management of meeting rooms on the HR floor
- Coordinate the monthly team meetings, including; booking meeting rooms, completing function booking forms, preparing agendas and taking accurate minutes
- Organisation of the HR team’s travel, conferences, lunches and training
- Assisting with the administration of the delivery of internal training courses and wellbeing sessions including room bookings and room preparations, calendar appointments, material production, catering requests and attendance sheets
- Assisting with the administrative duties of the Firm’s annual trainee assessment days.
Systems & Data
- Updating HR records and maintenance of the HR information system (ADP)
- Assist the HR team with regular management information reports and ad hoc reporting as required
- Assist with the production of documents (using Word, PowerPoint and Excel) and printing as required by the team
- Assisting with the firm’s quarterly check-in process, updating the online system and producing reports.
Projects
- Oversee the HR team’s e-filing project and on-going regular maintenance of paper and electronic people files
- Any other ad hoc HR projects and general administration required within the team.
Other
- Provide cover for the HR Assistants as and when required
- Continually review the efficiency of the HR administration and make recommendations for enhancements.
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