Specific duties will include:
Generalist
- Support the HRMs in providing guidance and advice to staff on matters of employment legislation, employee relations and Firm policies and answering day to day employee related queries
- To assist the HRMs in managing HR issues including; attendance, sickness absence, flexible working and leave (parental, jury service, sabbaticals etc.)
- Supporting the HRMs in employee relations issues by; assisting in investigations, drafting correspondence, dealing with queries and attending meetings in a note taking capacity as and when required
- Assist with the firm’s annual salary and bonus review including collation of market data and benchmarking analysis
- Ensuring all policies and procedures are up to date on the portal in line with current legislation
- To keep up to date knowledge of employment legislation
- To support the HR team with the running of projects in line with the team’s business objectives as and when required.
- Provide cover to members of the HR team as and when required
Payroll & Benefits
- Responsible for overseeing the collation of monthly payroll information; in relation to new starters, leavers (holiday pay and benefit adjustments), variable payroll data on a monthly basis (overtime, absence, flexible benefits etc.)
- Processing the monthly outsourced payroll (using ADP) for authorisation in advance of the BACS payment deadline and ensuring that the monthly Third Party Payments are processed in a timely manner.
- Responsible for overseeing the collation of monthly Partner payroll information to be processed internally by our Finance Department
- Respond to employee queries relating payroll and benefits liaising with our payroll provider and flexible benefit platform provider where required
- Checking maternity and paternity payments ensuring statutory rules are adhered to
- Processing annual P60 statements
- Manage the Firm’s pension scheme ensuring compliance with automatic enrolment and pension regulations (including issuing statutory notifications, opt outs, managing the increasing minimums in 2019, re-enrolment and declarations of compliance)
- Assist in the annual benefit renewal and support the annual flexible benefit selection process (including comms, reporting, and integration with payroll)
- Overseeing the monthly benefit administration (including reporting & invoicing) where required
HR Processes
- Coordination and day to day management of all HR processes, including; probations, fixed term contracts, joiners, leavers and monitoring of sickness absence
- Attending probation meetings and providing advice and coaching to line managers
- On a weekly rotational basis deliver HR induction presentations
- Conducting exit interviews for leavers, identifying trends and discussing any issues with the HRMs
- Conduct timely return to work meetings following sickness absences
- Assist the Senior HRO with on-boarding new Partners as and when needed
- Lead the weekly processes team meeting with Senior HR Assistants and HR Administrator to ensure all processes are up to date and being completed in a timely manner
- Assist the Senior HRO with the Firms annual practising certificate renewals (SRA, Bar Council, CILEX; and Costs Lawyer Standards Board), and the Firm’s SRA and Companies House records
- Assist the HR team with regular management information reports and ad hoc reporting as required
- Support, advise and troubleshoot on the Firm’s HRIS systems
- Provide support to the Firm’s Responsible Business Groups, and implement initiatives internally which support the Firm’s commitment to being a responsible business, including; compiling and monitoring diversity statistics annually and identifying actions to improve inclusivity
- Work with the HRM to ensure on-going compliance with the General Data Protection Regulation (GDPR)
- Oversee the end of year holiday reconciliation process
Recruitment
- Assist with trainee solicitor assessment days by reviewing application forms, preparing activities and attending on the day
- Assist the Recruitment team with live roles by attending interviews and providing advice to hiring managers throughout recruitment process, when required
Training and Development
- Support the HRM in managing the Firm’s annual appraisal process by answering queries on the process and system
- Provide advice and training to firm members on the online appraisal system, competency frameworks, providing feedback, setting objectives and conducting appraisal meetings
- In conjunction with the HRM and Senior HRA, coordinate the Firm’s internal training programme and apprenticeship programme
- Support the Senior HRO in ensuring Firmwide compliance with the SRA’s ‘Continuing Competence’ framework
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