HR Operations Assistant

Experience level: Intermediate
Term: Permanent
Working hours: Full-time
Team: HR
Location: Northampton
The firm

Shoosmiths - UK Law Firm of the Year Winner at the Legal Week British Legal Awards 2015.

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

The team

The HR Benefits team is responsible for payroll, employee benefits and the management of HR systems and data.

The HR Operations team will sit within the HR Benefits team and will be responsible for processing employment changes and SAP updates for the whole firm.

The role

The role will be responsible for processing employment related SAP updates, producing contract documentation and completing related administration.

The team is a new team and the role will be involved in establishing work processes and centralising work into the team.

Main responsibilities
  • Processing a wide range of HR employment changes
  • Updating and maintain the HR database (SAP)
  • Producing high quality employment documentation
  • Managing own workload against deadlines and changing priorities
  • Work tracking
  • Operational liaison with employees and line managers
  • Operational liaison with IS (Information Services)
  • Operational liaison with local HR

In addition, the role will have some involvement in transferring the work to the new team from the firm’s other offices and developing the team’s processes.

Skills and qualifications

Essential knowledge and skills:

  • Experienced HR Assistant / HR Officer
  • Commitment to quality and excellent attention to detail
  • Understanding of importance of HR data in wider context
  • Good experience as an HR system user
  • Highly organised with the ability to prioritise and work under pressure and meet deadlines
  • Professional, self-confident and calm approach
  • Strong communication skills
  • Excellent client care skills
  • Ability to work alone and within a team

Desirable knowledge and skills:

  • Involvement in HR systems project and/or HR business process project
  • Experience of providing centralised business processes
  • Experience of SAPHR
  • Experience of working in a law firm

Background checks

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted.  These checks will include employment references covering the last 5 years, proof of ID, proof of address covering the last 5 years, Personnel Vetting credit search (which will only highlight insolvency or County Court Judgments - should any adverse data show on the Personnel Vetting search then any offer of employment made will be withdrawn).Terrorism Check (against data supplied by the Bank of England) and a DBS check, previously known as a Criminal Records check.

Equal opportunities

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.