Administration Assistant/Customer Care & Review Assistant

Experience level: Entry level
Term: Permanent
Working hours: Full-time (5 days Mon-Fri 9 -5:30pm with one late shift a week working 11:30 – 7:30pm.)
Team: Asset Finance
Location: Northampton
The firm

Shoosmiths - UK Law Firm of the Year Winner at the Legal Week British Legal Awards 2015.

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

The team

Our Recoveries Services Group provides a complete range of debt recovery services utilising cutting edge technology and with specialists dealing with different debt types, all operating under a centralised management structure allowing us to deliver consistently excellent service.

We act for a wide variety of captive and non-captive lenders.

Our specialist team of asset finance litigators is trained to deal with asset finance recoveries using commercial strategies and to engage with the customer at an early stage of proceedings. We deal with all cases, from routine undefended matters to large complex cases.

Within the asset finance recoveries team we have our own negotiations team, comprising experienced collections staff who engage with customers by telephone and seek to agree sensible repayment terms before legal proceedings are issued.

We also have a complaints team made up of experienced collections staff. This team deals with our clients' complaints and for a fixed fee will seek to engage with the customer to resolve the dispute, whether it concerns the satisfactory quality of the asset, title or a lien. We are able to bring objectivity to complaints resolution and reduce the number of complaints being referred to FOS.

The role

Shoosmiths are seeking an individual with a track record of delivering excellent customer service to join our Asset Finance department, providing a high standard of client care and administrative support to a number of legal teams. You will perform a crucial role in making sure that we continue to meet our service level agreements and deliver an excellent client experience.

This is a fantastic opportunity for someone looking to move into a customer service role within a fast-paced and reputable department. During your first couple of months, you will undergo a combined training programme of on-the-job learning with a more experienced member of the team offering you support, along with formal training via classroom, online courses and 1-2-1s.

Main responsibilities

As the Customer Care & Review Assistant, your duties will include undertaking payment reviews and ensuring payments are being correctly attributed to files. You will also manage the case files on the case management system, identifying review files for return to the original case handler.

You will frequently engage with customers directly to review their current financial circumstances and agree an ongoing payment arrangement in line with customer mandates. Compliance with all relevant regulatory requirements (i.e. FCA regulations) as well as client and internal service level agreements will fall under your personal responsibility, requiring you to have excellent attention to detail and able to work collaboratively with your colleagues.

You will also be required to undertake administrative duties, to include getting new instructions loaded, dealing with standard incoming post, and any other ad hoc duties that the team require.

Skills and qualifications

The ideal candidate will possess extensive customer service and administration experience, preferably gained from an office environment involving interaction with clients over the phone and/or face-to-face. You’ll be able to work to deadlines and have a keen eye for detail. While you won’t require a law qualification, you must be able to demonstrate an interest in the field and you’ll ideally have previous work experience within a financial services or a professional services organisation.

Essential skills & experience:

  • IT literate with experience of using Word, Excel and the internet
  • Extensive customer service experience, preferably gained within an office environment however we will still consider candidates with wider experience (e.g. hospitality, front of house, retail).
  • Good written, numeracy and oral communication skills
  • Accuracy and attention to detail
  • Ability to prioritise, be organised and efficient
  • Flexibility with the capability to adapt to change, new practices and cope under pressure but with the ability to recognise when to seek assistance
  • Able to integrate within a team and able to work on your own initiative
  • A minimum of 5 GCSEs at grade C or above (or equivalent) to include Maths and English 

Desirable skills & experience:

  • Experience within financial services or professional services organisations.

You may also have experience in the following: Customer Service Administrator, Trainee Customer Care Assistant, Administration Assistant, Receptionist, Call Centre, and Customer Care Administrator.

Benefits package 

Shoosmiths has an outstanding benefits package; we believe that all staff should be rewarded for their commitment to the continued success of the firm. These can include:

  • A pension scheme with employer contributions of up to 5.5%
  • Generous life assurance cover for peace of mind, up to 8 times salary
  • Up to 23 paid working days holiday per annum with the option to buy up to 8 additional days. You can choose to 'flex' twice a year - January and July
  • 'Happy Birthday!' - have a free day off to celebrate and a £50 voucher to spend! (We won't take it from your annual entitlement)
  • Childcare vouchers which are not subject to tax or NI
  • Interest free season ticket loans
  • Staff introduction bonus scheme
  • Corporate discounts on a wide variety of products and services
  • Discounted conveyancing and legal advice, for instance for wills and family trusts

The application process

We will aim to respond to you within 3-4 working days following your application. If successful, you will be contacted by a member of our recruitment team for an informal telephone discussion. There will be one interview stage which will be held at our Northampton office. 

Background checks

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted.  These checks will include employment references covering the last 5 years, proof of ID, proof of address covering the last 5 years, Personnel Vetting credit search (which will only highlight insolvency or County Court Judgments - should any adverse data show on the Personnel Vetting search then any offer of employment made will be withdrawn).Terrorism Check (against data supplied by the Bank of England) and a DBS check previously known as a Criminal Records check. 

Equal opportunities

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.