Administration Assistant

Closing date: 22/01/2018
Experience level: Intermediate
Term: Temporary
Duration: 6 month fixed term contract
Working hours: Full-time (9am-5.30pm Monday to Friday)
Team: HR
Location: Nottingham
The firm

Shoosmiths - UK Law Firm of the Year Winner at the Legal Week British Legal Awards 2015.

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

The team

Whether we are helping an individual plan their career, working on salary reviews or planning car parking,  our objective is to satisfy the needs of our clients – the people who work for Shoosmiths. As with all the support departments, HR and Estates Management play a pivotal role in the effective operation of the firm. Many within the team undertake responsibility for both areas and the team is headed up by a single director.

The role

An opportunity to join the HR team on a fixed term contract to manage a firmwide HR archiving project.

Main responsibilities

This role includes, but is not limited to the following responsibilities:

  • Retrieving files from archive storage
  • Sorting through each file, scanning paperwork where appropriate
  • Disposing of files where necessary
  • Sorting through electronic files, deleting documents as appropriate
Skills and qualifications
  • At least 12 months previous experience within a professional services environment, preferably with some experience of managing a project and or managing own workload.
  • Positive attitude with strength of character and determination to succeed
  • Ability to maintain high standards and pay close attention to detail, working in a neat, tidy and methodical way
  • Excellent keyboard skills with comprehensive knowledge of Outlook and Word
  • A willingness to work alone but within a supportive environment
  • Have the ability to work under pressure and meet deadlines, getting things right first time
  • Have a flexible and pro-active approach to work
  • Excellent communication skills
  • Self-confidence and ability to demonstrate initiative
  • Ability to grasp things quickly and easily
  • Enthusiastic, energetic with a positive, can do attitude
  • Excellent presentation skills reflected in work
  • Ability to maintain confidentiality at all times
Equal opportunities

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.