Administration Assistant

Closing date: 12/01/2018
Experience level: Entry level
Term: Permanent
Working hours: Full-time (9am-5.30pm Monday to Friday)
Team: Property Litigation
Location: Manchester
The firm

Shoosmiths - UK Law Firm of the Year Winner at the Legal Week British Legal Awards 2015.

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

The team

Our national Property Litigation team has extensive experience and unrivalled expertise in dealing with this complex area of the law. With one of the largest property litigation practices in the UK, we are able to assist clients in all areas of landlord and tenant litigation, and in any real estate dispute. We act, for example, in connection with break notices; dilapidations; forfeiture; land registration disputes; issues relating to landlord's consent; lease renewals; possession claims; recovery of rent and other arrears; rights to light and other easement disputes; service charge issues; property related insolvency; and restrictive covenants. We also advise on a number of niche areas of law, including property related telecommunications issues, judicial review, and agricultural law. Our clients include household names in the retail and leisure sectors, investment landlords, developers of both commercial and residential land, local authorities, and other public bodies.

The role

Working within the Real Estate Litigation team to provide a comprehensive and quality service to our clients.  Providing an administrative support service to the real Estate Litigation team.

Main responsibilities
  • Accessing the Land Registry website to print official copies of property title plans, registers, etc
  • Opening client files
  • Closing and archiving client files
  • Filing paperwork into client files
  • Scanning correspondence and documents
  • File management
  • Maintaining the key date diary
  • Collating title information
  • Typing of basic correspondence
  • Providing additional secretarial support when required in team to cover holidays, sickness, absence
  • Answering the telephone and communicating effectively and confidently with clients.
  • Assisting with various other tasks as required.
Skills and qualifications
  • Good keyboarding skills and knowledge of various applications – outlook, word, excel, digital dictation, powerpoint.
  • Friendly, positive attitude and enthusiastic
  • Ability to maintain high standards whilst carrying out day to day tasks around the office
  • Attention to detail and possess a neat and tidy approach to working practices.
  • Pleasant telephone manner to deal with internal and external calls politely and efficiently.
  • A friendly and helpful approach when dealing with various people who may pose you with queries and problems that may arise throughout the day.
  • Must be organised and pay close attention to detail.
  • To work well alone and within the team.
  • Have the ability to work under pressure and meet tight deadlines.
  • Have a flexible approach to work with a can do attitude
  • Have previous office admin experience, ideally within a legal or professional environment
Equal opportunities

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.