Estates Assistant

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

Estates Management is the integration of processes within an organisation to maintain and develop the agreed services which support and improve the effectiveness of its primary activities. This encompasses multi-disciplinary activities within the built environment and the management of their impact upon people and the workplace. Effective estates management, combining resources and activities, is vital to the success of any organisation. At a corporate level, it contributes to the delivery of strategic and operational objectives. On a day-to day level, effective estates management provides a safe and efficient working environment, which is essential to the performance of any business – whatever its size and scope.  Responsibilities of this team include property strategy, space management and communications infrastructure to building maintenance, administration and contract management.

The main purpose of the role is to provide a full Estates service to the Thames Valley office.

• Provide a full and comprehensive print/photocopying service to the office
• Keep copier areas stocked/tidy/clean to include copier glass
• Distribute papers to copiers and printers
• Servicing of office equipment to include printers and copiers
• Report faults and arrange engineers
• Order stationery/photocopy peripherals
• Client refreshments
• Reception Cover
• Post room duties
• Keep stationery cupboards supplied
• Order lunches and buffets
• Check fridges

You must be able to demonstrate:-

• A working knowledge of photocopiers and printers
• An ability to learn and use various IS systems
• General administrative and equipment maintenance ability

Key Competencies

To be successful you will be:-

• a team player
• able to establish good working relationships with all teams internally
• be able to work to tight timescales and prioritise
• use initiative
• client focussed approach with can do attitude
• Accurate and pay attention to detail
• Deliver a quality service in a professional and calm manner

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.