Legal PA

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

Our Real Estate group is one of the largest real estate teams in the UK, advising an impressive range of clients including commercial and residential developers, investors, major corporate occupiers and banks/funders. Offering exceptional market knowledge the team holds an outstanding reputation with clients and the market generally. “Clients are full of admiration for this team, noting it combines outstanding technical expertise with a “very” responsive service” (Chambers).

We are looking to recruit a new PA to join our Real Estate Division and join a busy team of 12 lawyers, to provide both PA and Secretarial support for a Partner and the wider team ensuring a comprehensive and quality service for our clients.  You will work alongside our existing team of PA support within the department.

The role involves a large amount of digital dictation, drafting documents and typing correspondence to clients.  You will deal with the administrative matters such as file management ensuring the files are accurate and all filing and e-filing is up to date.  You will deal with all file inceptions, conflict checks and money laundering procedures.  Within this role, you will also assist with the billing and credit control and assist with the organisation of our business development events. Other tasks will include photocopying, scanning and engrossing documents, following our accounts procedures, internal collation of post, archiving and organisation of your supervisor’s dairy, arranging meetings and travel requirements.

The position will suit an individual who has a minimum of 6 months previous secretarial experience working within a Real Estate department using Land Registry Direct, Stamp Taxes Online, Companies House and be competent using an online search system like Searchflow. 

You will be both effective and confident when communicating with team members and clients whilst maintaining a polite, courteous and friendly manner.  You will have high standards of personal organisation and time management with the ability to manage your own workload and a friendly and approachable determination to succeed with the ability to work with little supervision.  The individual must have a good attention for detail with dealing with e.g. file management and document production and have the ability to use their own initiative.   You must have excellent keyboard skills with a minimum speed of 65 wpm.

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.