Administration Assistant

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

The Company Secretarial team is part of Shoosmiths LLP which is one of the UK’s largest national law firms offering the back up of 189 partners and more than 1100 staff across 11 offices in England, Scotland and Northern Ireland.  With this recruitment, the team will be six people, but further growth is expected over the next year.

The Company Secretarial team is looking for a very organised person to assist the team with:

• managing the team’s billing and monitoring the team’s work in progress
• opening and closing client files (mainly virtual files)
• reporting to the department head on the team’s financial performance
• helping the team with administrative tasks relating to company secretarial matters
• dealing with daily post forwarding for our registered office service clients
• using the team’s Blueprint database (full training will be given).

You will need the following skills and experience:-

• IT literate with experience of using Word, Excel and the internet
• Good written, numeracy and oral communication skills
• Accuracy and attention to detail
• Previous work experience in an office enviorement
• Ability to prioritise, be organised and efficient
• Flexibility with the capability to adapt to change, new practices and cope under pressure but with the ability to recognise when to seek assistance
• Able to integrate within a team and able to work on your own initiative
• Friendly and helpful approach
• A minimum of 5 GCSEs at grade C or above (or equivalent) to include Maths and English.

Performance Standard

• Act at all times in accordance with the Developable criteria
• Treat your colleagues, clients and their customers and third parties with respect
• Good timekeeping

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.