Administration Assistant

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

Estates Management is the integration of processes within an organisation to maintain and develop the agreed services which support and improve the effectiveness of its primary activities. This encompasses multi-disciplinary activities within the built environment and the management of their impact upon people and the workplace. Effective estates management, combining resources and activities, is vital to the success of any organisation. At a corporate level, it contributes to the delivery of strategic and operational objectives. On a day-to day level, effective estates management provides a safe and efficient working environment, which is essential to the performance of any business – whatever its size and scope.  Responsibilities of this team include property strategy, space management and communications infrastructure to building maintenance, administration and contract management.

This is an opportunity to be involved in a firmwide project, based in our Nottingham office, supporting the Estates teams in recalling and reviewing documentation from both off-site storage and electronic files in line with GDPR. 

• Positive attitude with strength of character and determination to succeed
• Ability to maintain high standards
• Ability to identify problems and act on them promptly and efficiently
• Attention to detail and an organised and neat and tidy approach to working practices
• Basic keyboard skills to access e-mail and intranet applications with knowledge of Outlook and Word
• A friendly, helpful and ‘can do’ approach
• Ability to work well alone and within a team environment
• Have the ability to work under pressure and demonstrate ability to meet deadlines
• Have a flexible approach

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.