Archiving Assistant

Experience level: Entry level
Term: Contract
Duration: 6-12 months
Working hours: Full-time
Team: Estates Management
Location: Northampton
The firm

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

The team

Estates Management is the integration of processes within an organisation to maintain and develop the agreed services which support and improve the effectiveness of its primary activities. This encompasses multi-disciplinary activities within the built environment and the management of their impact upon people and the workplace. Effective estates management, combining resources and activities, is vital to the success of any organisation. At a corporate level, it contributes to the delivery of strategic and operational objectives. On a day-to day level, effective estates management provides a safe and efficient working environment, which is essential to the performance of any business – whatever its size and scope.  Responsibilities of this team include property strategy, space management and communications infrastructure to building maintenance, administration and contract management.

The role

We are seeking an Archiving Assistant to work within the busy Estates team.

We are undertaking a project to sort through and process our old case files for destruction. The job will involve sorting through these files, destroying as apropriate and updating our records.

Main responsibilities
  • Calling back files from archive storage
  • Sorting through deliveries to check everything has arrived correctly
  • Thoroughly checking files and destroying as required
  • Moving destroyed files into shredding bags
  • Update our records management system, I-compli and excel spreadsheets
  • Sending out for review files across the business
Skills and qualifications

The ideal candidate will have a high attention to detail. Experience is not essential as full training will be provided.


  • Have strong organisational skills and attention to detail
  • Proactive and inquisitive approach in order to build a good knowledge of the firms file types
  • Good teamwork skills
  • Must be enthusiastic and have a pro-active approach to getting things done
  • Have the ability to make effective decisions


  • Previous experience using Outlook, Excel and I-compli
Equal opportunities

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.