Business Solutions Assistant

Experience level: Entry level
Term: Permanent
Working hours: Full-time
Team: Business Solutions
Location: Northampton
The firm

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

The team

Our finance team are committed to providing an efficient and accurate service to our legal advisors and to other support functions.  At the centre of this is ensuring that the client and office accounts are kept up to date and invoices are produced accurately and in a timely manner.

The role

The main purpose of the role is to work with the RSG Operations team providing telephone support to the Practice Group and general Administration.

  • Ensuring all client SLA’s are met
  • Adhere to all service standards
  • Deal with all telephone and paper queries
  • Outbound telephony to Customers/Businesses on behalf of RSG
  • Carry out duties as outlined within the RSG Operations team working practices
  • Providing a centralised administration service for the Practice Group
Main responsibilities
  • Pro-actively contacting Customers on behalf of RSPG.  Completion of all necessary Data Protection checks, updating case management systems with full and accurate notes. Obtaining payments in full or part settlement, in respect outstanding balances/invoices, arranging and negotiating payment plans in line with the client’s requirements and deadlines. Ensuring all collection opportunities are maximised.
  • Pre-dialling and additional telephony support to RSG as detailed by the Practice Group.
  • To be familiar with and follow the Unit’s policies, procedures and processes
  • Processing of incoming card payments via the telephone
  • Setting up payment arrangements via the Direct Debit system, amendments, cancellations and unpaid Bacs notifications
  • Completion of teams daily MI
  • Processing of Engrossment Invoices onto SAP
  • Centralised administrational duties on behalf of RSG
  • Adhoc telephony support to RSG as and when required to meet our Clients requirements & SLA’s
  • Generation of Contact Strategy letters
  • Entry of all manually incepted files onto the case management system
  • Complete Conflict check, Royal Mail, Local Authority and Insolvency searches.
  • Request of Land Registry Documents
  • Processing Instructions via External Client systems
  • Attend and complete any training in a timely manner

Other tasks as appropriate

Skills and qualifications
  • Good written, verbal and numeracy skills
  • Good organisational skills
  • IT Literate and experience of using word & Excel
  • Excellent telephone manner adhering to all Data Protection guidelines
  • Attention to detail
  • Ability to work under pressure, prioritise, be organised and efficient
  • Able to work as part of a team, but able to use own initiative when required.
  • Working understanding of Visual Files, SAP & external payment providers
  • Entry of financial information onto the case management system
  • Liaise with other internal teams as appropriate
  • Flexibility with the capability to adapt to change, new practices and cope under pressure but with the ability to recognise when to seek assistance
  • Able to integrate within a team and able to work on own initiative.
  • Friendly and helpful approach
Equal opportunities

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.