Post Room Assistant

Experience level: Entry level
Term: Permanent
Working hours: Monday- Friday 6am – 10:30am
Team: Estates Management
Location: Northampton
The firm

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

The team

Estates Management is the integration of processes within an organisation to maintain and develop the agreed services which support and improve the effectiveness of its primary activities. This encompasses multi-disciplinary activities within the built environment and the management of their impact upon people and the workplace. Effective estates management, combining resources and activities, is vital to the success of any organisation. At a corporate level, it contributes to the delivery of strategic and operational objectives. On a day-to day level, effective estates management provides a safe and efficient working environment, which is essential to the performance of any business – whatever its size and scope.  Responsibilities of this team include property strategy, space management and communications infrastructure to building maintenance, administration and contract management.

The role

The Post Room Assistant will be responsible for opening, sorting, correctly stamp and distribute all post ready for delivery. Moreover, you will be responsible for driving the company vehicle to deliver post to the main office and provide support to the rest of the Estates Management Team when required

Main responsibilities
  • To open, sort and pigeon hole post ready for distribution and use letter opener machine
  • To correctly date stamp and reference mail ready for distribution by agreed deadlines
  • To drive the company van to collect mail from local mailing depo
  • To distribute post accurately around any of the Northampton buildings
  • To report to the Post room supervisor any problems with work equipment, incoming post or any other issues
  • To carry out daily vehicle checks on company vehicle i.e. refill with oil/water etc
  • To be flexible and be able to work under own initiative
  • To keep all information obtained in course of job as confidential
  • To act as a courier for an local deliveries required by the business
  • Minimum PC skills required as some data input work will be provided

Any other duties as and when required by the Team.

Skills and qualifications
  • Clean driving licence
  • Ability to work accurately with minimum supervision.
  • Ability to work to tight deadlines with high levels of accuracy
  • Positive and professional attitude with strength of character and determination to succeed
  • Maintain high standards, setting and achieving goals. 
  • Work well under pressure.
  • Ability to identify areas requiring improvement.
  • Good organisational skills to ensure that tasks are effectively scheduled within working time available.
Equal opportunities

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.