Administration Assistant

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

Led by industry recognised planning partners, our dedicated and experienced team works closely with clients to help achieve their planning objectives. Whether it is general planning advice, the drafting of Infrastructure Agreements or strategic planning advice to facilitate delivery of complex mixed use schemes, our planning team offers a wealth of professional knowledge and advice which is always focused, clear and commercial.

• Booking travel
• Maintaining key dates in the diary
• Typing basic correspondence
• Processing expenses
• File management and all associated paperwork
• Dealing with financial transactions on files (sending and receiving monies, preparing indents)
• Scanning correspondence and documents
• Providing additional secretarial support when required in team to cover holidays, sickness, absence
• Answering the telephone and communicating effectively and confidently with clients.
• Receiving and distributing post
• Preparing meeting rooms for client meetings and receiving clients and visitors to the office.
• Ordering and maintaining supplies
• Liaising with IT on any relevant issues affecting the Hub
• Ensuring stationery and sundry items are appropriately stocked
• Liaising with the Estates Management team in coordinating contractors required to visit the hub – fire alarm testing, monthly maintenance check and IT equipment checks etc.
• Assisting with various other tasks as required.

Skills and experience

• Be a self-starter and be able to work alone and within a team – the role does involve lone working at times.
• Good keyboarding skills and knowledge of various applications – outlook, word, excel, digital dictation, powerpoint.
• Friendly, positive attitude and enthusiastic
• Ability to maintain high standards whilst carrying out day to day tasks around the office
• Attention to detail and possess a neat and tidy approach to working practices.
• Pleasant friendly manner to deal with internal and external calls and visitors and clients politely and efficiently.
• A friendly and helpful approach when dealing with various people who may pose you with queries and problems that may arise throughout the day.
• Must be organised and pay close attention to detail.
• Have the ability to work under pressure and meet tight deadlines.
• Have a flexible approach to work with a can do attitude
• Have previous office admin experience, ideally within a legal or professional environment

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.