Administration Assistant (Apprentice)

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

Whether we are helping an individual plan their career, working on salary reviews or planning car parking,  our objective is to satisfy the needs of our clients – the people who work for Shoosmiths. As with all the support departments, HR  play a pivotal role in the effective operation of the firm.   

The HR Operations team is responsible for the management of HR systems and data, and for managing HR administration. The HR Operations team sits within the HR Benefits team and is responsible for processing any employment changes and updates for the whole firm.

We are looking for an Apprentice Administration Assistant to join our HR Operations team. 

The successful candidate will be involved with a range of administrative tasks supporting the HR and Benefits processes. 

The HR Operations team is responsible for HR administrative processes and the successful candidate will assist the team in archiving, reference requesting, and other HR administrative processes as deemed necessary including maintaining employee files and involvement in a range of other administrative related tasks. 

Previous office-based experience would be preferred, but not essential. 

Duties will include but not be limited to:

• Scanning and electronic storage of documents and filing;
• Printing and posting employment related documents;
• Electronic diary management;
• Accurately entering data onto the HR database;
• Printing and issuing letters;
• Running routine reports and conducting follow up amendments/actions.

• Previous office administrative experience would be preferred but is not essential;
• A minimum of 5 GCSEs at grade C or above (or equivalent) to include Maths and English;
• Ability to work quickly and accurately;
• Ability to maintain confidentiality;
• Excellent written and verbal communication skills - including a good telephone manner;
• Good IT skills – a knowledge of Outlook, Microsoft Office and Excel;
• Preferably with touch typing skills;
• Strong attention to detail;
• Ability to work under pressure;
• Able to effectively prioritise workload;
• Able to work as part of a team, but able to use own initiative when required.

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.