Property Sales & Conveyancing Admin Assistant

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

Our Real Estate group is one of the largest real estate teams in the UK, advising an impressive range of clients including commercial and residential developers, investors, major corporate occupiers and banks/funders. Offering exceptional market knowledge the team holds an outstanding reputation with clients and the market generally. “Clients are full of admiration for this team, noting it combines outstanding technical expertise with a “very” responsive service” (Chambers).

We are currently looking for a Property Sales and Conveyancing Admin Assistant to join us in our Edinburgh Office on a temporary basis.  Full-time or Part-time will be considered.

If you enjoy working in a busy office environment, dealing with people, and enjoy a flexible and varied role, this is an ideal opportunity. As an added bonus, you will gain valuable, hands-on Property Estate Agency experience.

• Administration of BDP/ESPC websites for the marketing of residential properties
• Liaising with surveyors, photographer, clients and other external agents regarding the marketing of residential, properties for sale and the obtaining of the Home Report
• Proof reading draft brochures and agreeing layout and content with clients and printers
• Uploading new properties for sale to BDP/ESPC websites
• Acting as initial point of contact on telephone and email for general property enquiries and viewing requests
• Liaising with clients and buyers and viewing agents via telephone and email
• Obtaining feedback from viewers regarding property viewings
• Updating Property Sales Negotiators regarding activity on their clients’ properties
• Following up Home Report and Schedule requests
• Updating electronic client files on bespoke software system
• Reporting directly to Residential Team solicitors on all ongoing marketing activities
• Providing telephone and typing support to Residential Property solicitors
• General admin duties as required

• Polite, informative and empathetic to clients’ needs
• Confident telephone manner with at least 6 months’ experience in a role that primarily involved telephone contact
• Audio typing experience and a good typing speed
• Proven sales and customer service
• Fluency in written and spoken English
• Multi-tasking ability with capability to maintain accuracy
• Proficiency in all Microsoft packages
• Willingness to go the “extra mile”

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.