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Administration Assistant

Experience level: Entry level
Term: Contract
Duration: FTC 6 Months
Working hours: Part-time (2-3 days per week. At least 2 days which should be Mon, Tues or Weds. 9-5.30pm )
Team: Corporate
Location: Milton Keynes
The firm

Shoosmiths – Named National Firm of the Year at The Lawyer Awards 2019.

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

The team

Our national Corporate team, which in 2015 was ranked joint first for volume of corporate deals in the UK and fifth in Europe, is led by a team of partners widely regarded as leaders in their field and who are regularly recommended by clients for their reputation, personalities and outstanding expertise.

The role

We are looking for an Admin Assistant to join our Milton Keynes Corporate team, initially on a 6 month fixed-term contract.  It is likely that this contract will be extended.

The role has arisen due to a high volume of work within the team.   The work undertaken will initially be exclusively administration including assisting legal advisers and personal assistants with day-to-day administration, file opening and assisting with diary management.

Duties will include but not be limited to:

  • File opening
  • Monthly invoicing using our accounts system
  • Document management
  • Electronic diary management for legal advisers
  • Conducting general administration duties
  • Scanning and electronic storage of documents and filing
Skills and qualifications
  • Previous office admin experience would be preferred but is not essential.
  • A minimum of 5 GCSEs at grade C or above (or equivalent) to include Maths and English.
  • Ability to work quickly and accurately.
  • Confident when speaking on the telephone
  • Ability to maintain confidentiality.
  • Excellent written and verbal communication skills - including a good telephony manner.
  • Good IT skills – Microsoft Office, including Excel.
  • Fast, accurate typing skills (ideally 40 wpm minimum).
  • Strong attention to detail.
  • Ability to work under pressure.
  • Able to effectively prioritise workload.
  • Able to work as part of a team, but able to use own initiative when required.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted.  These checks will include employment references covering the last 5 years, proof of ID, proof of address covering the last 5 years, Personnel Vetting credit search (which will only highlight insolvency or County Court Judgments - should any adverse data show on the Personnel Vetting search then any offer of employment made will be withdrawn).Terrorism Check (against data supplied by the Bank of England) and a basic DBS check.

Equal opportunities

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.