Plot Sales Business Administrator

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 100 law firm to achieve “Gold Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance and pomposity makes Shoosmiths a fantastic place to work.

Our Real Estate group is one of the largest real estate teams in the UK, advising an impressive range of clients across a variety of sectors.  Our renowned Plot Sales team has seen rapid growth as our services become prominent in the Living Sector.  This area of work is high density and there is a large churn of the work to meet annual deadlines associated with housebuilders.  Reservations and Completions fluctuate in high volumes throughout the year and internal organisation and management of finances are essential for the high standard of delivery expected at Shoosmiths.

We are looking for a recent graduate, with experience or an interest in Business, Data Analysis and Team Management to join our expanding Plot Sales team.  The role will be supporting our Head of Plot Sales by assisting with the day to day running of the business, whilst having complete financial oversight of the team.  A strong understanding of numbers is necessary as the candidate will be assisting in the delivery of KPIs across our Plots teams nationally.  Strong interpersonal skills are essential as this team is based across 3 office locations and liaising with clients and account management will feature heavily in this role.

• Drive Financial discipline within the team, monitor financial performance and KPIs and report regularly on financial results to increase efficiency and profitability of the team.
• Review how Plots team members spend their time to streamline and utilise the team efficiently across all locations and to monitor capacity levels.
• Work closely with the Head of Plots and Divisional Business Manager to support and monitor the Plots team performance against budget and to provide guidance on potential improvement actions.
• Support and execute regular forecasting exercises for the team.
• Provide support with client management, service delivery, preparation of estimates, and client soundings to assist the Head of Plots in managing these client relationships.
• Proactive and concise internal communications with the team.
• Assistance in project delivery and implementation of systems into the teams alongside troubleshooting and problem-solving skills essential.
• Build strong working relationships with the whole of the Plot Sales team and extended Living Sector where client relationships and work overlap.
• Have oversight of the administrative and secretarial function in the team.

• University undergraduate level minimum requirement – BSc/Ba
• Business experience and understanding from a professional service organisation.
• Financial Expertise and be skilled at grasping and articulating business drivers affecting the business and team
• Fluency in Microsoft Excel and other data analysis tools.
• Candidates should have a proven track record of supporting and working within a team.
• Project Management Skills
• Creative in approach to issues and ability to implement pragmatic solutions quickly and effectively.

Shoosmiths is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.