Administration Assistant

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 50 law firm to achieve “Platinum Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance makes Shoosmiths a fantastic place to work.

Our national Property Litigation team has extensive experience and unrivalled expertise in dealing with this complex area of the law. With one of the largest property litigation practices in the UK, we are able to assist clients in all areas of landlord and tenant litigation, and in any real estate dispute. We act, for example, in connection with break notices; dilapidations; forfeiture; land registration disputes; issues relating to landlord's consent; lease renewals; possession claims; recovery of rent and other arrears; rights to light and other easement disputes; service charge issues; property related insolvency; and restrictive covenants. We also advise on a number of niche areas of law, including property related telecommunications issues, judicial review, and agricultural law. Our clients include household names in the retail and leisure sectors, investment landlords, developers of both commercial and residential land, local authorities, and other public bodies.

Working with the Real Estate - Property Litigation PA team to provide a comprehensive and quality administrative support service. Training will be given for all internal and external systems.

• Manage and update relevant client reports
• Accessing the Land Registry portal to obtain official copies, plans and documents.
• Assisting with the billing process.
• Assisting with incoming and outgoing post.
• Preparing and closing physical client files.
• Requesting and returning deeds and files from archive.
• Undertaking all client filing management tasks.
• Scanning to our document management system.
• Printing and collating documentation.
• Assisting with various other tasks and duties as required.

• Good typing skills
• Previous administration experience 
• Knowledge of Outlook, Word and Excel.
• Friendly, positive attitude and enthusiastic.
• Ability to maintain high standards whilst carrying out day to day tasks within the team.
• Attention to detail and possess a neat and tidy approach to working practices.
• Pleasant telephone manner.
• A friendly and helpful approach to the team.
• Must be organised and pay close attention to detail.
• To work well alone and within the team.
• Have the ability to work under pressure and meet deadlines.
• Have a flexible approach to work with a “can do” attitude.

Our approach to our people is underpinned by our approach to diversity, inclusion and well being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.