Administration Assistant

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 50 law firm to achieve “Platinum Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance makes Shoosmiths a fantastic place to work.

Our Real Estate group is one of the largest real estate teams in the UK, advising an impressive range of clients including commercial and residential developers, investors, major corporate occupiers and banks/funders. Offering exceptional market knowledge the team holds an outstanding reputation with clients and the market generally. “Clients are full of admiration for this team, noting it combines outstanding technical expertise with a “very” responsive service” (Chambers).

Working with the Real Estate PA team to provide a comprehensive and quality administrative support service.  Training will be given for all internal and external systems.

This role includes but is not limited to the following:-

• Accessing the Land Registry Portal to obtain official copies, plans and documents.
• Opening new matters.
• Closing client files.
• Archiving paper files and printing labels.
• Creating deeds packets.
• Requesting deeds packets from archive to add miscellaneous documents and return to archive.
• Search requests via on-line search provider.
• Scanning to our document management system and client datarooms.
• Printing and collating documentation.
• Downloading from external datarooms as and when required.
• Assisting with various other tasks as required.

• Good typing skills.
• Knowledge of Outlook, Word, Excel, BigHand would be an advantage although training will be provided.
• Friendly, positive attitude and enthusiastic.
• Ability to maintain high standards whilst carrying out day to day tasks within the team.
• Attention to detail and possess a neat and tidy approach to working practices.
• Pleasant telephone manner.
• A friendly and helpful approach to the team.
• Must be organised and pay close attention to detail.
• To work well alone and within the team.
• Have the ability to work under pressure and meet deadlines.
• Have a flexible approach to work with a “can do” attitude

Our approach to our people is underpinned by our approach to diversity, inclusion and well being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.