Admin Assistant

Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.

We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.

To discover more about our benefits, please visit: Benefits Package

Our Real Estate group is one of the largest real estate teams in the UK, advising an impressive range of clients including commercial and residential developers, investors, major corporate occupiers and banks/funders. Offering exceptional market knowledge the team holds an outstanding reputation with clients and the market generally. “Clients are full of admiration for this team, noting it combines outstanding technical expertise with a “very” responsive service” (Chambers).

Working within the Real Estate team to provide a comprehensive legal & administrative support service to the Real Estate team and its clients. This position is ideal for individuals aspiring to pursue a career as a PA/Administrative professional.

• Assisting with various administrative other tasks as required.
• Preparing documents for DocuSign and managing the DocuSign process with other nominated DocuSign licensees
• Assembling and managing data rooms for sales
• Monies out and monies in indents
• Assisting commercial property searches
• Opening client files
• Closing and archiving client files
• Filing paperwork into client files
• Preparing engrossments
• Collating and preparing weekly reports
• Answering the telephone and communicating effectively and confidently with clients.

• Ideally looking for an individual with some office experience, eager to continue to build on their experience. 
• Good keyboard skills and knowledge of Outlook, Word, Excel, and PowerPoint.
• Highly efficient and proactive
• Have the ability to work under pressure and meet tight deadlines
• Attention to detail and possess a neat and tidy approach to working practices
• Excellent organisation skills and IT skills
• Attention to detail
• Confident telephone manner
• Ability to work independently or in a team
• Ability to maintain high standards whilst carrying out day to day tasks around the office
• Friendly, positive ‘can do’ attitude

Our approach to our people is underpinned by our approach to diversity, inclusion and well being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.