We are looking for a temporary Office Assistant to join our busy Office Services team to provide general support and assistance for our Jersey office and practice areas.
We are an award-winning law firm with expertise in BVI, Cayman Islands, Guernsey and Jersey law and the agility to drive success for our clients in a fast moving world. We provide legal advice shaped around the needs of corporate and private clients, financial institutions and intermediaries worldwide. |
Our ideal candidate will have prior experience working in an office, and be highly organised with an enthusiastic and flexible attitude. We need a competent IT and systems user that has preferably worked in a similar role, carrying out scanning and using a document management system. Attention to detail and the ability to manage time effectively is key to the success of this role!
Our support services are key to underpinning the success of our business. We pride ourselves on providing the knowledge, platforms and infrastructure essential to facilitating our world class client service. We put our people at the forefront of our service delivery and work collaboratively with the practice areas to meet and exceed client demands. |
Purpose of the job
To provide general support and assistance to the Office Services team and various practice areas, including property and probate, with a focus on scanning, document and file management.
Main responsibilities
- Supporting fee earning teams with filing, scanning and management of documents and files
- Management of incoming and outgoing documents (i.e. post, internal and external messenger duties, DHL, special deliveries, collections, etc.), to include:
- Scanning of incoming mail;
- Collecting hand/courier deliveries from reception and scanning them before delivering;
- Scanning hand deliveries from the Greffe and Scanning newly signed Wills and LPAs;
- Printing outgoing mail, including labels and courier forms and pp-ing as appropriate
- Collecting from/delivering to Finance cheques and Treasury receipts;
- Making up files as required;
- At each month end, scanning, destroying and recording files for matters closed that month;
- Moving documents and files to and from safekeeping on request and recording as appropriate;
- Attending at the Social Security office to pay Land Transfer tax and obtain receipt;
- Making deliveries outside the office.
- Providing holiday and absence cover for Office Services and support staff when required
- Assisting with any ad-hoc duties or projects that may arise in Office Services and our practice areas.
Qualifications
- Educated to A Level or equivalent
Knowledge/skills/experience
- Prior experience working in an office environment
- Scanning and document management experience beneficial
- Good IT skills and experience using MS Office and systems
- Clean driving licence (to drive office van on an ad hoc basis) a help
Competencies
We would like you to have:
- Organised and methodical approach
- Attention to detail
- Approachable and flexible attitude
- Ability to prioritise and manage time effectively
- Competent IT and systems user
In this role you will be expected to:
- Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
- Commit to fulfilling your personal CPD requirements and to continually develop your skills and knowledge.
- Act in keeping with our core behaviours.
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