The capabilities and talent of our lawyers have earned us industry recognition for identifying all the steps necessary to meet our clients’ goals, however diverse or complex the requirement.
We are an award-winning law firm with expertise in BVI, Cayman Islands, Guernsey and Jersey law and the agility to drive success for our clients in a fast moving world. We provide legal advice shaped around the needs of corporate and private clients, financial institutions and intermediaries worldwide.
Working in multi-disciplinary teams, we marry thought leadership with a proactive approach to solving issues holistically – without a client needing to raise them – across geographies and practice areas in the most efficient and seamless way. Through this approach – delivering reliability and stability with flair – we combine commercial acumen with service excellence that helps you to achieve your goals and stay ahead. |
Purpose of the job
To provide a proactive, efficient, cost effective and high quality office support function to ensure the smooth running of the Singapore office. This is a broad role that will evolve as the team grows and will encompass a range of office/premises management tasks, as well as supporting the fee earners with the delivery of their fee earning and business development activities. The role will require strong administrative skills and the ability to multi-task effectively.
Main responsibilities
Office:
- To manage all aspects of the premises and facilities and any third party contractors
- Setting up rooms and meetings as required, including refreshments
- Management of office supplies and stationery
- Taking responsibility for security and safety systems in place
- Office reception duties as required
- Management of incoming and outgoing documents (i.e. post, DHL, special deliveries etc.)
Supporting the fee earners:
- Assisting in the preparation of reports, correspondence/bundles and collation of legal documents
- Filing, scanning and management of documents
- Assisting with collating CDD as required and with the billing process
- Sending, retrieving and filing e-mails for fee earners as requested
- Copy typing, scanning and photocopying
- Making up files as required
- Supporting business development initiatives – to include planning meetings, travel and accommodation bookings, itinerary's and managing all aspects of the setting up of in-house and local events
General
- Ensuring compliance with all relevant legislation in place, to include health and safety
- Management of the firm's SingPass as appropriate and delegated by the partners
- Assisting with any ad-hoc duties or projects that may arise from time to time
Knowledge/skills/experience
- Fluent in English. Mandarin Chinese & Malay language skills beneficial.
- Prior experience in a professional services firm, a legal environment would be beneficial but not essential
- Confident IT user with a good working knowledge of MS Office to include Word, Excel, PowerPoint and Outlook
- Experience of document management systems would be helpful
- Excellent typing and formatting skills
- Highly organised, with the ability to juggle tasks and prioritise effectively
Competencies
We would like you to have:
- A solution driven attitude to problems
- The ability to work using your own initiative
- A conscientious , enthusiastic and flexible approach
- Good people skills and resilience
In this role you will be expected to:
- Show flexibility and adaptability and a commitment to ensuring the smooth running of the office
- Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
- Commit to continually developing your skills and knowledge.
- Act in keeping with our core behaviours.
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