HR Administrator

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 500 lawyers and legal professionals based in Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do.  RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.

With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership.

Birketts is now recruiting for a HR Administrator to come and join our friendly team on a full time, permanent basis at our centrally located Ipswich office, where you will provide comprehensive and effective administrative support to the HR team.

The successful HR Administrator will support the HR team as required in the administration provision and query management of the following activities in relation to  day to day running of the HR function, including:

New Starters

• Draft employment contracts.
• New starter process ensuring that all required documentation has been received, updating electronic HR files, providing excellent candidate experience, organising a ‘buddy’ and sending a welcome email with log-ins and communicating induction.
• Employment vetting checks, including references, SRA checks and right to work, ensuring compliant to the level set by Birketts.

Cascade (HR System)

• Prepare reports for holiday, cancel /amend holiday requests.
• Log sickness and ensure completion of employee certification process.
• Ad-hoc reports as necessary.

Leavers

• Assist HR Officers with the leaver process to ensure that the information is processed in a timely manner.
• Respond to all employer reference requests.

Early Careers support

• Prepare contractual paperwork for interns, apprentices and trainee solicitors.
• Assist the early careers team with the administrative elements of the trainee solicitor and apprenticeship programmes including recruitment, onboarding and processing team changes.
• Assist with logistics for careers fairs, interviews and trainee events.
   

 Recruitment

• To support the Talent Acquisition Managers in managing the end to end hiring process for junior hires as and when required. This includes processing applications, screening candidates and arranging interviews to support the successful closing of open positions with high calibre hires.
• When required, assist with sourcing active and passive candidates through diverse talent pipelines including advertising, job boards, LinkedIn, CV databases, recruitment agencies and other resources.

General

• Create and maintain electronic employee files and archive when appropriate.
• Provide administrative support on HR projects as required.
• Administration of the firms benefits for car park, eye care, gym membership and season ticket loans.
• Production of scheduled and ad hoc letters e.g. probation confirmation, ad hoc award letters.
• Assisting with process improvement.

• Experience of providing a customer driven administration service.
• Able to demonstrate excellent customer facing skills and interact positively with multiple stakeholders at all levels within the firm.
• Ability to work at a fast pace but still have a high level of attention to detail and accuracy.
• Excellent written and verbal communication skills with the ability to multi task and work to tight deadlines.
• Strong planning and organisational skills with a ‘can-do’ approach to managing a varying workload.
• IT Literate.

One of the best things about joining Birketts is our rewards package. At Birketts we are appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. A competitive salary and benefits package is given but you can also expect a talented team and supportive colleagues, a strong focus on diversity, inclusion and equal opportunities, a programme of wellbeing and mental health support and structured career development and study support.

https://www.birketts.co.uk/recognition-reward-benefits/

Highlighting:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid ESG day (Environmental, Social and Governance)
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile Working Policy
• Dress for your Day Policy

Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.