Paralegal

Term: Permanent
Working hours: Full-time
Department: Property
Location: Norwich
The firm

Birketts is an ambitious full service, top 100 UK law firm, operating in East Anglia, London and the surrounding areas.  With a rich heritage spanning over 150 years we’ve built an enviable track record advising businesses, institutions and individuals in the UK and internationally.

Throughout our history our ethos has remained simple: we provide clear legal advice and value and insight to our clients.

We believe that through this approach and a combination of technical excellence and high quality service we can develop long-lasting partnerships and become our clients' solicitor of choice.

Purpose of job

To provide professional, proactive, high level legal support to an allocated group of fee earners and to the wider fee earning team. The role is within a team that manages a diverse caseload of all types of commercial property work.

Accountabilities
  • To be expert in a variety of software packages such as Microsoft Word and Excel to produce correspondence and documents, spreadsheets and presentations and ensure relevant documentation is produced to a high standard to meet clients’ and fee earners’ expectations and deadlines;
  • To be, or become expert in legal software such as Hi Q, Expert Time Recording and Compare Docs;
  • To prepare correspondence and requests for due diligence information following receipt of instructions from the client;
  • Drafting of security documentation and accompanying documents;
  • Liaising with fee earners and and clients in respect of Commercial Property Standard Enquires and additional enquiries;
  • Preparation and submission of Land Registry applications (including the preparation and submission of SDLT returns);
  • Updating the client  on progress when required;
  • To format, paginate, number and present documents in Birketts LLP house style or client standard form;
  • To proof read all work, checking for spelling and grammar.

Administrative skills:

  • Assist in maintaining compliant and accurate file management and office systems and develop and maintain a good level of understanding of firm policy and process;
  • To carry out photocopying and scanning as required.

Professional Skills:

  • To immediately clarify instructions from fee earners and the client should they be unclear or if deadlines are not made explicit;
  • To respond to internal and external telephone enquiries politely and professionally and take accurate telephone messages(name/number/company), passing them on to the relevant fee earners etc. immediately;
  • To provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested.

General Approach

  • Show initiative when responding to queries and actively try to seek solutions to problems;
  • To support your fee earners when clients are demanding the work product to be delivered;
  • To support and build working relationships with your own fee earners as well as other members of the wider Commercial Property team;
  • To effectively liaise with staff from other departments and external contacts as required.

 

The candidate
  • Proven IT/typing skills;
  • Good/Advanced knowledge of Outlook, Word and Excel;
  • Legal experience is required and law degree, LPC or equivalent is welcome but not essential.
  • Any experience in the property  industry and/or of working in a law firm/an in-house legal team is welcome but depending on the applicant may not be essential.
Skills
  • Excellent computer/technical skills in particular working knowledge of Microsoft Office suite of software including Outlook, Excel, Word;
  • Excellent spelling and punctuation;
  • Strong written and oral communication skills. Ability to communicate with colleagues at all levels of seniority and liaise effectively with other internal departments and external contacts;
  • Ability to use discretion;
  • Positive and enthusiastic approach to team work;
  • Good telephone manner;
  • A flexible, highly motivated, proactive and ‘can do’ working style;
  • Self-motivated, ability to use initiative and provide pro-active support the Commercial Property team;
  • Ability to pay attention to detail and check own work;
  • Good organisational skills, able to prioritise, make decisions and work effectively within a sometimes pressurised environment;
  • Commitment to ongoing learning and development.
Equal opportunities

We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.