Revenue Assistant

Farrer & Co is an independent law firm, with a rich history. A centuries-long tradition of advising private families, individuals and charitable institutions is today complemented by our work with Businesses, Financial Services, Individuals, Families and Family Offices (IFFO), Education and Not For Profit organisations.

We look to be the market leader in our chosen areas of expertise, advising clients on the contentious and non-contentious legal, business and personal issues they face.

Our reputation and success is based on the goodwill of numerous close client relationships. We are trusted advisers, acting in our clients' long-term interests and paying careful attention to quality and personal service.

Our clients tell us they value us for our integrity, good judgement and professional excellence, as well as our broad perspective, practical solutions and value for money. They describe us as 'a likeable bunch' too.

The team is responsible for the development and overall control of all matters relating to the firm's financial policies, financial affairs and administration.

The Revenue Assistant will assist in the entire WIP, billing and cash collection process. Providing support to the Finance team and wider firm.  The role requires a committed and confident individual who is highly focused and able to communicate at all levels. 

• Using Aderant and other tools to operate the day to day billing processes within the team;
  • Checking and finalising prepared invoices, ensuring VAT compliance, SRA rules and compliance with internal policies such as write off approval limits
  • Responding to requests to raise credit notes and sundry invoices
  • Printing finalised invoices in a timely matter and dispatching

• Assisting secretaries and others from around the firm with the billing system and procedures
• Inputting billing related disbursements to ensure that ledgers are up to date in a timely manner and ready for billing (Counsel and Expert fees both sterling and other currencies)
• Adding third party payers to the Aderant systems as requested for billing and any amendments to the matter maintenance of a file (client name and addresses, special charge out rates etc)
• Supporting the Collections team by assisting in the preparation and sending of overdue debt reminder letters and emails.  Updating records on the collections system in relation to debt. 
• Maintaining good working knowledge of all relevant systems including the client matter opening system and ReKoop time recording system.
• General Accounts duties to include assisting with queries via the Accounts helpline and ensuring that emails received into the Accounts & Credit Control inbox are dealt with promptly. You will also be required to assist the Treasury team with the input of payments and transfers onto the online banking system as well as operate the credit card terminal and receive occasional payments from clients. 

• At least 6 -12 months working in a legal finance environment is essential
• Previous experience using PMS (Elite or Aderant) is preferable

• Has excellent timekeeping and prioritises work effectively
• Flexible, open and friendly worker to join a close-knit team
• Excellent, confident telephone manner and good communication skills both verbally and in writing

• Qualified to GCSE standard, grade C (or equivalent) at Mathematics and English essential

The hours of work for this opportunity are 9:30am to 5:30pm but it is essential to be committed, flexible and prepared to work beyond the normal office hours when necessary and in response to client demand.