Billing Co-ordinator

Farrer & Co is synonymous with the highest quality legal advice and service.

We advise businesses, financial services, educational and not-for-profit organisations, individuals and families on every aspect of the law, wherever the need arises. From our offices in London we work with trusted professionals around the world to deliver a seamless international service.

Our clients present us with complex and varied challenges. Whether that's a complicated family trust issue, a multinational corporate transaction, or an emerging threat to their reputation, they need clear thinkers who can advise on the best solutions, fast thinkers when speed is of the essence and agile thinkers who can produce a fresh approach to get the job done. That's why they choose us.

Our clients value our in-depth knowledge, technical excellence and diversity of disciplines. But what really binds our long-standing relationships with them is our approach: pragmatic, plain speaking and always steadfast in our values, which we hold dear. Values which mean we gain our clients' trust, always strive to do the right thing, and aim for the best results for them.

Superb client service sits at the heart of everything we do. We are modern lawyers with timeless values.

The firm fosters a welcoming and inclusive environment. From the minute you walk through the door, you are greeted by warm and friendly people. We recruit the best, and we work with inspirational people who are keen to share their knowledge. Our employees embody our values of integrity, excellence and partnership, and this means that our people develop lasting relationships around the firm.

The team is responsible for the development and overall control of all matters relating to the firm's financial policies, financial affairs and administration.

The Billing Co-Ordinator will assist in the entire WIP, billing and cash collection process. Providing support to the Finance team and wider firm.  The role requires a committed and confident individual who is highly focused and able to communicate at all levels. 

• Using Aderant and other tools to operate the day to day billing processes within the team;

  • Checking and finalising prepared invoices, ensuring VAT compliance, SRA rules and compliance with internal policies such as write off approval limits

  • Responding to requests to raise credit notes and sundry invoices

  • Printing finalised invoices in a timely matter and dispatching

• Assisting secretaries and others from around the firm with the billing system and procedures
• Inputting billing related disbursements to ensure that ledgers are up to date in a timely manner and ready for billing (Counsel and Expert fees both sterling and other currencies via our FX supplier system)
• Responsibility for matter maintenance, including client name and addresses, special charge out rates etc
• Supporting the Collections team by assisting in the preparation and sending of overdue debt reminder letters and emails.  Updating records on the collections system in relation to debt. 
• Maintaining good working knowledge of all relevant systems including the client onbaording system and ReKoop time recording system.
• General Accounts duties to include assisting with queries via the Accounts helpline and ensuring that emails received into the Accounts & Credit Control inbox are dealt with promptly. You will also be required to assist the Treasury team with the input of payments and transfers onto the online banking system as well as operate the credit card terminal and receive occasional payments from clients. 

• Previous experience using PMS (Elite or Aderant) is preferable

• Has excellent timekeeping and prioritises work effectively
• Flexible, open and friendly worker to join a close-knit team
• Excellent, confident telephone manner and good communication skills both verbally and in writing

• Qualified to GCSE standard, grade C (or equivalent) at Mathematics and English essential

The hours of work for this opportunity are 9:30am to 5:30pm but it is essential to be committed, flexible and prepared to work beyond the normal office hours when necessary and in response to client demand.