HR Systems and MI Analyst

Farrer & Co is an independent law firm, with a rich history. A centuries-long tradition of advising private families, individuals and charitable institutions is today complemented by our work with Businesses, Financial Services, Individuals, Families and Family Offices (IFFO), Education and Not For Profit organisations.

We look to be the market leader in our chosen areas of expertise, advising clients on the contentious and non-contentious legal, business and personal issues they face.

Our reputation and success is based on the goodwill of numerous close client relationships. We are trusted advisers, acting in our clients' long-term interests and paying careful attention to quality and personal service.

Our clients tell us they value us for our integrity, good judgement and professional excellence, as well as our broad perspective, practical solutions and value for money. They describe us as 'a likeable bunch' too.

The HR Team is responsible for the development of HR strategy in line with the firm's vision and values, and effecting this through the design and implementation of HR policies, practices, systems and initiatives across all areas of people management including professional development, recruitment and selection, diversity, employee relations, pay and benefits, and organisational change and development.

1. To be the first point of contact for all HR Systems queries related to employee data, pay and benefits, appraisals, diversity and inclusion/gender pay gap reporting and escalating as needed to the relevant HR Manager.

2. To be a super-user of the core HR and Payroll system as well as HR self-service, flexible benefits and the hosted sites for appraisal, gender pay gap, Willis Towers Watson pay and benefits benchmarking, exit interviews and staff satisfaction survey

3. To train and support the users within the HR Team and wider firm where required on the use of the systems and the functions within it

4. To create, produce and assist in the analysis of HR related management information for the HR team, the Management Board, Departmental Managing Partners, Business Services Directors, Practice Area and Business Services Managers and any others who may require HR related information5.

5. To support the implementation of upgrades, and patches to HR related systems including testing, as required, to ensure that the systems are maintained and developed to their full potential6.

6. To support the Junior Rewards and Benefits Manager with the payroll process and periodic benefits administration to all employees below partner level7.

7. To support the Diversity and Inclusion Manager in taking forward the D&I strategy and action plan.

HR management information

• Producing monthly reports for the Management Board, HR Team, Departmental Managing Partners and ensuring accurate and timely presentation and distribution

• Analysing trends and enabling pro-active support to the business using key information and KPIsGenerating quarterly and annual exit interview analysis

• Generating reports to support the D&I strategy and action plan including any benchmarking exercises

• Managing the annual Gender Pay Gap data transfer and the initial analysis

• Payroll and Benefits

• Monthly payroll processing including collating and coordinating the data transfer to the payroll provider and providing first review of the payroll file

• Monthly benefits support including provider reporting and reconciliation of invoices

• Annual P11D process including collating and coordinating the data transfer to the payroll provider and providing first review of the P11D file

• Annual completion of salary and benefit surveys

• Assist the Junior Rewards and Benefits Manager in the review and update of benefit related policies

HR and Payroll System

• Completing regular data integrity checks and data cleansing of the HR and Payroll system and ensuring that any data issues are resolved promptly, and relevant processes are updated where required

• Ensuring data compliance on the HR and Payroll system in line with GDPR and the data protection act.

• HR system user management and set up of self-service

• Creating and generating any ad-hoc reports requested by HR members, Managing Partners and Directors across the firm

• Designing, producing and analysing HR management information using Excel and other reporting tools

• Supporting the team to identify and deliver improvements within the HR systems and user functionality

• Continuously seeking ways to integrate, streamline and ensure full usage of the systems making recommendations to the HR Management team

• Maintenance of HR and Payroll system as required eg code/ table/ cost centre changes etc.

• Completing data import and export processes such as holiday adjustments and salary and bonus review

Biannual Staff Satisfaction Survey

• Preparing the biannual staff survey for distribution and publication across the firm and enabling regular updates during the completion window.

• Producing analysis of the biannual staff survey presenting the information clearly and visually and producing relevant information in print and presentation style suitable for different audiences for example the Management Board, Departmental Managing Partners, Practice Area and Business Services Managers, Departmental Secretarial Managers, and firm-wide employees

• An experienced HR Officer or accomplished Senior HR Assistant looking to take the next step
• Previous experience with HR and Payroll systems and other hosted sites and portal
• Business services experience within a legal or professional services environment
• Advanced user of MS Office applications Word, Excel, PowerPoint, Outlook
• Clear speaking, listening and written communication skills
• Ability to stay focused and organised
• High attention to detail
• Collaborative working with other team members
• Strong customer service and work ethic

Qualified to GCSE standard, Grade B (or equivalent) at Mathematics and English is essential