Legal Secretarial Assistant

Term: Permanent
Department: Real Estate
Location: London
The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

Our growing European network of offices supports an international client base alongside our Silicon Valley, Beijing and Shanghai teams. Among our clients, we count social media sites and high street coffee chains through to pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and FTSE 100 companies.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

We have more than 600 lawyers spread over nine locations, all providing highly commercial advice based on an in-depth understanding of our clients' needs. We operate across our offices in Amsterdam, Brussels, China, Paris, Germany, Italy, UK, and the US - Silicon Valley. In the UK, we have approximately 700 people working in the London, Manchester and Birmingham.

The firm is growing rapidly and its revenue for 2016/17 was £165 million. The UK accounts for approximately 70% of the headcount.

We were the fastest growing UK law firm last year with 2016/17 revenue of £165 million and were named Law Firm of the Year at the British Legal Awards 2017.

 

The Team

Join a friendly and fun firm, where innovation is encouraged and there are great development opportunities for those who are ambitious. The successful candidate will need an administrative background, preferably from a legal environment, or have studied ILEX legal secretarial certificate/ diploma.

This is a great opportunity for someone with ILEX, or business/administration qualifications. Alternatively someone with strong office and administration skills from professional services who may like to develop use these in a law firm. You will be joining our 550 strong team in London. We offer a lovely working environment, a collaborative and friendly team, reward and recognition as well as training and development. Fieldfisher prides itself on being a friendly firm.

This role will be working within our financial markets and products team.

Responsibilities

The LSA provides junior secretarial, administrative and clerical support to the department by assisting and supporting the senior secretaries.
This is a key role in the department that supports all Partners, fee earners and secretaries under the supervision of the Department Lead Secretary as follows:

 

  • Audio and copy typing including amending documents, letters and emails, having the initiative to ensure that information is correct and checking, where appropriate, ensuring house style is adhered to and work is professionally presented, with no spelling or grammatical errors
  • Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate
  • Photocopying, scanning and printing, taking care to check all work before passing over, ie are any pages missing, is the document legible, or does it need to be sealed up etc
  • Supporting the preparation of bulk documentation, files and bundles
  • Preparing voluminous and complicated packs of papers for meetings and ensuring that the correct papers go to the correct recipients and that they are carefully checked and presented professionally
  • Using Outlook to send and monitor calendar appointments electronic and physical paper filing
  • Taking responsibility for the files you keep and ensuring that they are always up to date and that papers can be retrieved easily
  • Upkeep and maintenance of the department's Interaction database including inputting business cards/data as appropriate Winscribe dictation
Key Skills & Experience
  • The ideal candidate will have relevant experience gained in a similar role within a professional services/law firm.
  • Will have good IT skills and be able to use Word and Outlook - Powerpoint and Excel would be helpful but not absolutely necessary.
  • Good communication skills with the ability to liaise and work well with Partners, Associates, Fee earners, Business Support staff and other secretaries
  • Typing speed at least 45-50 wpm, but will be expected to develop to a higher speed
  • GCSE Maths and English essential for the role, with good grades

Fieldfisher recruitment processes are handled by our in house recruitment team. If you are an agency enquiring about partnering with us on recruitment, please direct your correspondence solely to the recruitment team and please do not submit speculative applications under any circumstances.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.