Junior Finance Assistant

Term: Permanent
Department: Finance
Location: Brussels
The Firm

Fieldfisher LLP is an independent law firm with a strong European capability and a reputation for providing an excellent all-round service to an impressive list of domestic and international clients.

The Firm has over 200 partners, over 350 other lawyers and is growing fast. This position has become available in the Brussels office which is continuing to grow rapidly and now counts 18 partners and a further 30 lawyers and 20 staff.

The Team

Under the supervision of the Finance Manager & the Billing & Credit Manager, the role of the successful candidate will be split mainly between billings/collections, Account Payables, Expenses Analysis, Bank Reconciliation, Payments and Petty Cash. He/She will be part of a dynamic Accounts Department and will have the opportunity to develop its skills and experience very quickly.

The billing side will be extremely crucial at peak times during monthly closing periods and flexibility can be expected. The candidate will have to raise draft bills from the Accounting Software and follow the instructions of the Billing & Credit Collection Manager/Finance Manager to make sure everything is under control.

The collection side is key on that position. The applicant will focus his/her time on collecting money from clients mainly through written reminders and direct phone calls. He/She will also liaise with the partners, fee earners and secretaries to make sure all clients queries are sorted out. Another role is preparing, analysing clients statements to boost the collections.

On the A/P side and Bank Reconciliation, the applicant will work closely with the Senior Accountant and the Finance Manager to make sure all the incoming financial data (invoices, expenses, banks) are entered accurately in our system. He/She will also prepare invoices payments by verifying transaction information, schedule and obtain authorisation of payment. She/he will be in contact with the partners, fee earners and secretaries to respond to specific requirements.

Other tasks are also requested such as Vendor Analysis, Tax & VAT Data Preparation & Check.

Responsibilities

Billing/Credit Collection

  • Opening Matters
  • Ensuring clients pay on time
  • Negotiating Re-Payments Plans
  • Chasing clients through phones calls and written reminders
  • Raising draft bills or entering data in different E-Billing Software of clients
  • Make sure Payment Process of each client are followed duly.
  • Preparing/Analysing clients statements

A/P – Bank Reconciliation

  • Entering ingoing invoices in our ERP
  • Expense Analysis & Authorisation Checks
  • Entering Bank Statements on a daily basis
  • Vendor Payment preparation
  • Office Bank Reconciliation
  • Client Bank Reconciliation
  • VAT & Tax Analysis (forms 50)
  • Self-Billing Invoices
Key Skills & Experience
  • In possession of a Financial/Accounting bachelor  
  • The ideal candidate will have at least 2 years' experience in a similar function.
  • Bilingual in French & English – Dutch is a plus
  • Eager to learn
  • Good communication skills
  • Structured, Rigorous, Organised and Stress Resistant
  • Good IT skills, in particular Microsoft Excel and Word
  • Be proactive in discovering a new ERP system
  • Integrity/Team Spirit

If you are interested by this position, please send your resume to our HR & Office Manager Dominique Cornil at Dominique.Cornil@fiedlfisher.com.

Fieldfisher (Belgium) LLP aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.