Account Payable Manager/Chief Cashier

Term: Permanent
Department: Finance
Location: Manchester
The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

Our growing European network of offices supports an international client base alongside our Silicon Valley, Beijing and Shanghai teams. Among our clients, we count social media sites and high street coffee chains through to pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and FTSE 100 companies.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

We have more than 600 lawyers spread over nine locations, all providing highly commercial advice based on an in-depth understanding of our clients' needs. We operate across our offices in Amsterdam, Brussels, China, Paris, Germany, Italy, UK, and the US - Silicon Valley. In the UK, we have approximately 700 people working in the London, Manchester and Birmingham.

The firm is growing rapidly and its revenue for 2016/17 was £165 million. The UK accounts for approximately 70% of the headcount.

We were the fastest growing UK law firm last year with 2016/17 revenue of £165 million and were named Law Firm of the Year at the British Legal Awards 2017.

 

The Team

Due to the continued introduction of a new ERP and accounting system and the increased demand on the Finance team after a period of significant growth for the firm, there is an immediate requirement for a strong and experienced chief cashier or AP manager to join the team. The primary role will be to lead and support the Office Cashiering and Accounts Payable teams, but will also provide ad-hoc support to the Client Cashier team and the Client Account Supervisor.

The role will sit within the accounts department in our Manchester office but will manage the office cashier and Accounts Payables teams in all of our locations.

Responsibilities

The role will primarily include, but is not limited to, the below tasks:

  • Manage the Office Cashier team and the Accounts Payable team.

  • Delegate and supervise workloads

  • Deal with all team aspects such as performance management, appraisals, recruitment and training of new staff members

  • Drive process improvements for the office cashier and AP functions.

  • Manage the interaction between the office cashier function, the AP function and the Business Transformation Team that is assisting with the implementation of LexisOne, which is our new global ERP and accounting system. This will include providing key input into enhancements and functionality development and responsibility for thorough testing of any future enhancements across these areas.

  • Assist in processing of complex supplier invoices and employee expenses as required

  • Review AP Payment runs, Disbursement payment runs and Expense Runs

  • Be aware of all key payments and key suppliers

  • Manage reconciliations of supplier statements as and when required.

  • Run accounts payable reports and review bank reconciliations and ensure reconciling items are investigated and cleared

  • Review and investigate aged creditor balances

  • Handle and resolve day-to-day supplier and business queries, particularly complex queries.

  • Manage company credit cards.

  • Manage Office to Client and Disbursement to Client transfers and communicating with matter Fee Earner/Partner.

  • Manage and ensure all office bank transactions are recognised and posted promptly before month end close. Work closely with the Credit Control team to identify receipts.

  • Investigating unidentified cash receipts and checking for potential Money Laundering issues and reporting as appropriate

  • Assisting with opening and closing of bank accounts and any other queries

  • Ensure compliance with Solicitors Accounts Rules and notify any breaches to the firm's COFA

  • Other ad-hoc duties, supporting International colleagues and liaising with other key functions of the finance department as required including assistance with Year-end audits

Key Skills & Experience
  • Good written and oral communication skills, e.g. articulate when communicating to partners and suppliers, and able to present on related matters to the function and wider business

  • Line management skills, including giving effective feedback, running appraisals, managing low and high performers

  • Process improvement and change management skills

  • Recruitment interviewing

  • Good team player – readily assists all members of the team to achieve team and individual objectives, particularly in busy periods

  • Numerate

  • Attention to detail
  • Excellent planning and organising skills – able to handle multiple tasks

  • Able to prioritise team and own workload to meet deadlines

  • Previous experience in a similar role in a Legal firm would be an advantage

Other

  • Shows commitment to the role and team

  • Pro-active mentality

  • Displays a willingness to learn and actively seeks new work and challenges

  • Takes personal responsibility for maintaining personal development

  • Professional in attitude and appearance

  • Prepared to work overtime during peak periods

Fieldfisher recruitment processes are handled by our in house recruitment team. If you are an agency enquiring about partnering with us on recruitment, please direct your correspondence solely to the recruitment team and please do not submit speculative applications under any circumstances.

Fieldfisher aim to provide equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.