Administrator

Term: Permanent
Department: Various departments
Location: Belfast
Responsibilities

The Practice Administrator is a key role within secretarial services and we have multiple openings within our Practice Admin team at this time. The role provides administrative support across all practice groups within the UK between 8.30am to 6.30pm.  A weekly shift pattern is followed within the team on rotation. The tasks included are, but not limited, to the list below:

  • Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate.
  • Preparation of client registration documents, engagement/assignments letters, conflict checks and AML.
  • Raising billing guides and assisting with the billing process.
  • Time recording.
  • Property Searches using the Land Registry portal.
  • Utility searches using our electronic search agents.
  • Electronic filing.
  • Upkeep and maintenance of the firms Interaction database including inputting business cards/data as appropriate
  • Assisting Legal PA's with client events.
  • Updating Alerters/Blogs/Website.
  • Booking meeting rooms.
  • Conducting research.
Key Skills & Experience

The ideal candidate will have:

  • Relevant experience gained in a similar role within a professional services/law firm.
  • Good IT skills and be able to use Word and Outlook proficiently (PowerPoint and Excel would be an advantage but are not essential).
  • Good communication skills, with the ability to liaise effectively at all levels across the business.
  • GCSE (or equivalent) Maths and English which is essential for the role, with good grades.
     

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technologyfinance & financial services, energy & natural resourceslife sciences and media.

Our growing European network of offices supports an international client base alongside our Silicon Valley and China colleagues. We also work in a number of other jurisdictions through dedicated country teams.

Among our clients we count social media sites and high street coffee chains as well as pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and technology leaders.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

Our network has more than 1000 people working across 20 offices providing highly commercial advice based on an in-depth understanding of our clients' needs.

We operate across our offices in AmsterdamBeijingBelfastBirminghamBolognaBrusselsDüsseldorfFrankfurtHamburgLondonLuxembourgManchesterMunichMilanParisRomeShanghaiTurinVenice and Silicon Valley.

In 2017, Fieldfisher was named Law Firm of the Year in Western Germany at the Juve Awards, and Law firm of the Year at the British Legal Awards. 2018 saw Fieldfisher named Law Firm of the year at the Legal Business Awards 2018.

Fieldfisher's Condor Alternative Legal Solutions won the award for ‘New Business and Service Delivery Models’ at the FT Innovative Lawyers Europe Awards 2017.  Fieldfisher also won Personal Injury Team of the Year at the Solicitors Journal Awards 2017.

 

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.