Finance Administrator

Term: Permanent
Department: Accounts
Location: Belfast
The Team

Due to increased demand on the Finance team after a period of significant growth for the firm, and with a number of key financial projects to start shortly, there is an immediate requirement for a strong Finance Administrator to join the team to provide office cashiering support to the respective supervisors.

The role will sit within the Accounts department and will primarily work on the office account, working closely with the Office Account Supervisor and other team members to deliver an effective office accounting function for the firm. The role will also work closely with the Office Accounts team to provide additional ad-hoc office cashiering support as and when required.

Responsibilities
  • Review and Post pending invoices within the invoice processing workflow on Microsoft Dynamics (Evergreen)
  • Processing of Pre Authorised Invoices to Microsoft Dynamics (Evergreen)
  • Creation of New Suppliers onto the system
  • Supplier Bank Detail Changes
  • Review and distribution of the accounts payable inbox for non-trademark invoices
  • Assisting with all internal requests and queries
  • Ad hoc assistance with general office account cashiering processes, supplier statement reconciliations and supplier or internal enquiries
  • Dealing with requests and queries from Partners, Fee earners and Secretaries
  • Ad hoc processing of purchase invoices
  • Other ad-hoc duties as required including assistance with year-end audits
  • Checking for potential money laundering issues and reporting to the MLRO as appropriate
  • Ensure compliance with solicitors accounts rules and notify any breaches to the firm's COFA
  • Checking and processing office cheque requisitions
  • Investigating unidentified cheques received and trying to resolve within 2 days
Key Skills & Experience
  • Demonstration of previous experience in office account cashiering would be advantageous.
  • Can demonstrate a strong understanding of control environments and can identify control weaknesses. In particular, needs to be able to demonstrate a strong knowledge and application of current Solicitors Accounts Rules and AML procedures.
  • Can demonstrate strong IT systems knowledge (Microsoft Dynamics) and a good use of excel capabilities.
  • Can develop strong internal working relationships with the finance team, fee-earners and secretaries as well as strong external relationships with bank contacts.
  • Can demonstrate a good ability to pick-up and understand the requirements of the role quickly.
  • Must be able to communicate effectively and in a professional and personable manner. This is a key role in a key area for the firm and so must be professional and presentable at all times.
  • Needs to have strong numeracy, communication and interaction skills with a strong attention to detail
  • Strong ability and work ethic to meet deadlines under pressure
  • Solid experience of Office Account work at another law firm (including multi-currency experience)
  • Excellent administration and communication skills
  • Ability to develop good working relationships with partners, assistants and secretaries as well as with other members of the Accounts department
  • Good working knowledge of Excel

 

The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technologyfinance & financial services, energy & natural resourceslife sciences and media.

Our growing European network of offices supports an international client base alongside our Silicon Valley and China colleagues. We also work in a number of other jurisdictions through dedicated country teams.

Among our clients we count social media sites and high street coffee chains as well as pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and technology leaders.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

Our network has more than 1000 people working across 20 offices providing highly commercial advice based on an in-depth understanding of our clients' needs.

We operate across our offices in AmsterdamBeijingBelfastBirminghamBolognaBrusselsDüsseldorfFrankfurtHamburgLondonLuxembourgManchesterMunichMilanParisRomeShanghaiTurinVenice and Silicon Valley.

In 2017, Fieldfisher was named Law Firm of the Year in Western Germany at the Juve Awards, and Law firm of the Year at the British Legal Awards. 2018 saw Fieldfisher named Law Firm of the year at the Legal Business Awards 2018.

Fieldfisher's Condor Alternative Legal Solutions won the award for ‘New Business and Service Delivery Models’ at the FT Innovative Lawyers Europe Awards 2017.  Fieldfisher also won Personal Injury Team of the Year at the Solicitors Journal Awards 2017.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.