Float PA

Term: Permanent
Location: London
The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

Our growing European network of offices supports an international client base alongside our Silicon Valley and Shanghai teams. Among our clients, we count social media sites and high street coffee chains through to pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and government departments.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

We have more than 400 lawyers spread over nine locations, all providing highly commercial advice based on an in-depth understanding of our clients' needs.

We operate across our offices in Brussels, Düsseldorf, Hamburg, Paris, London, Milan, Munich, Manchester, Rome, Silicon Valley and Shanghai.

Responsibilities

The Float PA will move throughout the organisation covering a vacant position or for Legal PA's who are on leave.  Duties will include:-

  • Diary management responsibilities including making appointments, organising meetings and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.

  • File management responsibilities.   Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.  Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.

  • Proactive client liaison including take messages, pass on information and deal with simple queries.

  • Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.

  • Management and co-ordination of the Partners’ billing and financial requirements.

  • Audio and copy typing of legal documentation and correspondence to a high standard.

  • Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.

  • Assist with the bundling for hearings and trials.

  • Organising conference calls on behalf of the fee earners in a timely fashion.

  • Organising transport, accommodation and related documentation for international travel as required.

  • Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner.

  • Maintain CRM by updating InterAction and maintaining fee earner contact list.

  • Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc.

  • Any additional ad hoc tasks as required.

  • Be a role model and exemplify the firm's values.

Key Skills & Experience
  • Previous experience of being a float PA is desirable.

  • At least 24 months of Legal PA experience essential.

  • Must possess organisation and prioritisation skills; and good attention to detail.

  • Must be able to communicate effectively and build good relationships with clients and staff within the firm.

  • Must work well as part of a team.

  • Must be a competent, fast and accurate typist.

  • Must be competent at producing legal documents to a high standard.

  • Must be competent at restyling simple documents into house styles or client styles.

  • Professional telephone manner and the ability to accurately record and pass on messages.

  • Sound technical skills in the following areas:

  • Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).

  • Minimum typing speed of 65 wpm with a good level of accuracy.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.