Legal PA

Term: Permanent
Department: Real Estate
Location: Birmingham
The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

Our growing European network of offices supports an international client base alongside our Silicon Valley and Shanghai teams. Among our clients, we count social media sites and high street coffee chains through to pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and government departments.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

We have more than 400 lawyers spread over nine locations, all providing highly commercial advice based on an in-depth understanding of our clients' needs.

We operate across our offices in Belgium, China, France, Germany, Italy, UK and US - Silicon Valley.

The Team

We are looking for a strong Legal PA to provide assistance to the Real Estate department.

Responsibilities
  • Audio and copy typing of legal documentation and correspondence to a high standard.
  • Diary management responsibilities including making appointments, organising meetings, arranging video conferences and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
  • File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.
  • Proactive client liaison including taking messages, passing on information and dealing with queries.
  • Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
  • Management and co-ordination of the Partners’ billing and financial requirements.
  • Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate
  • Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
  • Organising conference calls on behalf of the fee earners in a timely fashion.
  • Organising transport, accommodation and related documentation for UK and international travel as required.
  • Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and audit letters, with direction from partner/fee earner.
  • Maintain CRM by updating InterAction and maintaining fee earner contact list.
  • Support Marketing and Business Development administration e.g. prepare alerts, presentations, contact sheets and limited internet research etc.
  • Any additional ad hoc tasks as required
Key Skills & Experience
  • Must be a competent, fast and accurate typist.
  • Must possess excellent diary management, organisation and prioritisation skills.
  • Must be able to communicate effectively and build good relationships with clients and staff within the firm.
  • Professional telephone manner and the ability to accurately record and pass on messages.
  • Must work well as part of a team.
  • Sound technical skills in the following areas: Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
  • Proven document or case management skills (Fieldfisher use Worksite).
  • Proven experience of using a legal computerised finance system (Fieldfisher use Elite).
  • Proven experience of using a Client Relationship Management system (Fieldfisher use InterAction).
  • Minimum typing speed of 65 wpm with a good level of accuracy.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.