Billing Assistant

Term: Permanent
Department: Finance
Location: London
The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

Our growing European network of offices supports an international client base alongside our Silicon Valley, Beijing and Shanghai teams. Among our clients, we count social media sites and high street coffee chains through to pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and FTSE 100 companies.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

We have more than 600 lawyers spread over nine locations, all providing highly commercial advice based on an in-depth understanding of our clients' needs. We operate across our offices in Amsterdam, Brussels, China, Paris, Germany, Italy, UK, and the US - Silicon Valley. In the UK, we have approximately 700 people working in the London, Manchester and Birmingham.

The firm is growing rapidly and its revenue for 2016/17 was £165 million. The UK accounts for approximately 70% of the headcount.

The Team

We have a great opportunity for someone established in their career within Accounting and Finance, to join our hardworking and successful EBilling team.

This position sits within the Firm's Finance Department, which consists of c25 members of staff in London and a further seven overseas.  The department looks after all aspects of the Firm's accounts and finances including the billing, credit control, disbursements, accounts payable, expenses and client and office bank accounts. The firm in 2017 moved from Elite to Microsoft Dynamic/ LexisOne.

Responsibilities

 

  • Understanding the various ebilling systems and how they work with in line with the firms billing requirements/policies.
  • Being a liaison between fee earners, business support teams, clients and ebilling vendors to help implement new ebilling requests
  • Ensuring the service to current ebilling clients with agreements in place is to highest level and meets expectation.
  • Reviewing client requests for ebilling from a technical perspective, advising what our systems can/cannot accommodate and suggesting solutions.
  • Creation of technical specifications for development of electronic bill file formats.
  • User acceptance testing of ebill file formats and submission of these to our clients' systems.
  • Assisting with resolving technical issues with ebill files and ebill system limitations.
  • Assisting with the transition of ebilling formats to a new vendor/practice management system.-

Key Skills & Experience

 

  • Strong VAT knowledge
  • Intermediate/ advanced Excel capability
  • Speed and accuracy in work produced
  • A self-motivated attitude with a proactive and positive approach
  • Proven experience of working under pressure to tight deadlines
  • Microsoft Office IT skills – Word, Excel, PowerPoint ,Outlook