Document Production Specialist

Term: Contract
Department: DP Team
Location: Manchester
The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

Our growing European network of offices supports an international client base alongside our Silicon Valley, Beijing and Shanghai teams. Among our clients, we count social media sites and high street coffee chains through to pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and FTSE 100 companies.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

We have more than 600 lawyers spread over nine locations, all providing highly commercial advice based on an in-depth understanding of our clients' needs. We operate across our offices in Amsterdam, Brussels, China, Paris, Germany, Italy, UK, and the US - Silicon Valley. In the UK, we have approximately 700 people working in the London, Manchester and Birmingham.

The firm is growing rapidly and its revenue for 2016/17 was £165 million. The UK accounts for approximately 70% of the headcount.

The Team

The Document Production Specialist role will form part of the Firm’s secretarial team providing support to all legal and non-legal departments and practice areas.

The Document Production Specialist (“DPS”) is skilled in a wide range of document production, presentation and graphic areas.  Fast and accurate copy and audio typing skills are essential for this role as are expert IT skills, or the willingness to work towards this standard.  The role requires the ability to perform independently and the flexibility to adapt to any situation.  Discretion and initiative are paramount as the DPS may work on material of a highly confidential nature to tight deadlines.

The individual must have the ability to organise and expedite work whilst maintaining a professional demeanour at all times and in all situations.  Working as part of team the role requires excellent communication skills and the ability to balance, manage and prioritise work across the firm ensuring our clients are kept aware of progress and challenges as appropriate.

The successful post holder will be required to record and capture utilisation on the team's worklog.

Hours: 8.30am to 5pm

Responsibilities
  • To answer and respond to all incoming requests in a prompt and effective manner
  • Create and amend documents from handwritten mark-ups accurately and in a timely fashion
  • Create documents and correspondence using digital dictation
  • Create tables, flowcharts and presentations to a high standard, offering advice when necessary
  • Proofread all work to ensure accuracy, correct layout etc
  • Advanced use of track changes and comparison software such as DeltaView
  • Strip and reformat documents
  • Troubleshoot problem documents using extensive knowledge to find solutions
  • Ensure house style is adhered to and promoted on all FFW documents
  • Ensure all documents that come through the department are correctly formatted and stable
  • Raise awareness to the Head of Secretarial Services when documents, previously worked on at business unit level, have formatting issues to assist the firm in enhancing training programmes
  • Scanning and document conversion 
Key Skills & Experience

Technical Skills

  • Advanced Word/Office skills are essential for this role as is the ability to produce, format and work with complex and lengthy documents and agreements
  • MOS Word and PowerPoint desirable, but successful candidate would be expected to achieve this standard following training
  • Fast accurate typing skills (minimum 70 wpm)
  • Intermediate Excel skills

 Skills/Experience

  • Proven experience within a document production unit in a law firm is desirable for this role, although training will be provided to successful internal candidates

Personal Attributes

  • Excellent customer service skills
  • Ability to work in a pressurised environment
  • Critical eye for detail
  • Flexible
  • Pro-active, ‘can do’ attitude; positive and resilient
  • Strong communication skills
  • Friendly and approachable
  • Comfortable working with people of all levels of seniority

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role