Legal Secretarial Assistant

Term: Permanent
Department: IP Transactions and Commercialisation
Location: London
The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

Our growing European network of offices supports an international client base alongside our Silicon Valley, Beijing and Shanghai teams. Among our clients, we count social media sites and high street coffee chains through to pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and FTSE 100 companies.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

We have more than 600 lawyers spread over nine locations, all providing highly commercial advice based on an in-depth understanding of our clients' needs. We operate across our offices in Amsterdam, Brussels, China, Paris, Germany, Italy, UK, and the US - Silicon Valley. In the UK, we have approximately 700 people working in the London, Manchester and Birmingham.

The firm is growing rapidly and its revenue for 2016/17 was £165 million. The UK accounts for approximately 70% of the headcount.

The Team

Fieldfisher's multi-disciplinary, award winning IP Transactions & Commercialisation Department comprises a team of international lawyers, each an expert in their area of law:  our media group, one of the strongest and most active in the UK, is one of the few practices in London to combine commercial media and entertainment expertise with a market leading media sector corporate and tax capability; our franchising team, one of the world's leading franchising practices and the largest dedicated full-service franchising team in the UK, has long established expertise in helping domestic and international clients expand both at home and worldwide; our dedicated advertising and marketing team, consistently ranked amongst the top five European law, advises on copy clearance, sales promotions, advertising agency agreements, data collection and direct marketing, endorsement contracts, sponsorship and global loyalty schemes and partnership agreements; and our life sciences team advises clients on the whole range of specialist life sciences work including some of the most complex IP transactions and all other agreements with a highly regulated element, such as agreements for clinical trials and manufacturing and supply.

The Team consists of 6 Partners, 10 Fee Earners, 1 Trainee, 2 PAs and 1 LSA.

Responsibilities

Join a friendly and fun firm, where innovation is encouraged and there are great development opportunities for those who are ambitious. The successful candidate will need an administrative background, preferably from a legal environment, or have studied ILEX legal secretarial certificate/ diploma.

This is a great opportunity for someone with ILEX, or business/administration qualifications. Alternatively someone with strong office and administration skills from professional services who may like to develop use these in a law firm. You will be joining our 550 strong team in London. We offer a lovely working environment, which is collaborative and welcoming, which exercises reward and recognition as well as training and development

This is a key role in the Department that supports all Partners, fee earners and secretaries under the supervision of the Department Lead Secretary as follows:

  • Audio and copy typing including amending documents (using tracked changes), letters and emails, having the initiative to ensure that information is correct and checking, where appropriate, ensuring house style is adhered to and work is professionally presented, with no spelling or grammatical errors
  • Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate
  • Photocopying, scanning and printing, taking care to check all work before passing over, ie are any pages missing, is the document legible
  • Supporting the preparation of bulk documentation
  • Using Outlook to send and monitor calendar appointments, electronic filing
  • Upkeep and maintenance of the department's Interaction database including inputting business cards/data as appropriate Winscribe dictation
Key Skills & Experience
  • The ideal candidate will have relevant experience gained in a similar role within a professional services/law firm.

  • Will have good IT skills and be able to use Word, Outlook, -  Powerpoint and Excel.

  • Good communication skills with the ability to liaise and work well with Partners, Associates, Fee earners, Business Support staff and other secretaries.

  • Typing speed at least 45-50 wpm, but will be expected to develop to a higher speed.

  • GCSE Maths and English essential for the role, with good grades

  • Quick learner and can do attitude


Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.