Billing Assistant

Term: Permanent
Department: Accounts
Location: Manchester
The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

Our growing European network of offices supports an international client base alongside our Silicon Valley, Beijing and Shanghai teams. Among our clients, we count social media sites and high street coffee chains through to pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and FTSE 100 companies.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

We have more than 600 lawyers spread over nine locations, all providing highly commercial advice based on an in-depth understanding of our clients' needs. We operate across our offices in Amsterdam, Brussels, China, Paris, Germany, Italy, UK, and the US - Silicon Valley. In the UK, we have approximately 700 people working in the London, Manchester and Birmingham.

The firm is growing rapidly and its revenue for 2016/17 was £165 million. The UK accounts for approximately 70% of the headcount.

The Team

We have a great opportunity for someone wanting to take their first steps into Accounting and Finance, supporting our busy Billing team with day-to-day administration duties.

The department looks after all aspects of the Firm's accounts and finances including the Elite practice management system, billing, credit control, disbursements, accounts payable, expenses and client and office bank accounts.

The successful candidate will report into the Billing Supervisor in London and work closely with finance team in Manchester.

  • Daily involvement and support to the Revenue Controller and revenue team in relation to billing and all aspects of WIP management.
  • Learning/back fill for Trademark department billing
  • Opening new matter files for our offices in Brussels, Paris and Germany
  • Time / Disbursement transfers
  • Time / Disbursement entry amendments
  • Time and disbursement write offs
  • General client and matter amendments
  • Matter closures
  • Dealing with money on account extend event email
  • Dealing with USD equivalent extend event email
  • Dealing with other extend event emails
  • Generating/printing/distributing billing guides
  • Generating, printing and distributing WIP reports, processing pro-forma and final bills, 'e'-billing and credit notes.
  • Re-opening matters
  • Raising invoices on 50001.00001
  • Raising catering invoices
  • Dealing with Time/disbursement recap spreadsheets
  • Ad hoc billing queries requests and posting reminder letters
Key Skills & Experience
  • Excellent academic results (GCSE, A Level or equivalent)
  • Interest in Finance and Accounting
  • Professional manner and good communication skills
  • Excellent organisation and prioritisation skills.
  • Strong numeracy and communication skills with a very good attention to detail
  • Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
  • Strong ability and work ethic to meet deadlines under pressure
  • Enthusiasm and a proactive attitude towards work

Please note Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role