Cashier

Fox Williams offers a different career lifestyle to that of many of our much larger competitors.  The quality of our work is extremely high and the standard of our lawyers (associates) and support staff is equal to that of any major City firm. As a smaller firm, we also consider ourselves to be far more personal and friendly.  You will quickly get to know everyone from the Senior Partner to the most junior staff.  Many of our staff join us from top firms for that very reason. As a general rule, we look for a very strong academic background coupled with good relevant experience. 

Working with the Cashier Supervisor and Assistant Cashier.   Primarily responsible for all routine cashiering tasks with an emphasis on the office account.  Provides cover for the Cashier Supervisor and Assistant Cashier in their absence.

In addition to the requisite level of experience, the attributes we are looking for are conscientiousness, attention to detail, a focus on delivering a quality service to internal and external clients. A flexible, supportive and co-operative approach to work is a key requirement, as is a positive attitude. The successful candidate will be expected to display teamwork and, should the need arise, a willingness to work overtime when the needs of clients or the Firm so dictate.

Cashiering:

• Ensuring compliance with the SRA Rules at all times, liaising with the other cashiering staff as required. Reporting breaches and potential breaches to the Cashier Supervisor in a timely manner

• Daily Client Account bank reconciliations (and Office Account bank reconciliations when the Cashier Supervisor is absent)

• Daily review of the Office Account online and making the relevant postings in the accounting system

• Processing all anticipated disbursement invoices and, if necessary, purchasing the currency from Western Union

• Processing CHAPS payments in the absence of the Cashier Supervisor

• Administering the Firm’s credit card account

• Producing the weekly client balance and takeover reports in the absence of the Cashier Supervisor

• Covering for the Cashier Supervisor (notably in administering the Client Account and associated tasks) and Assistant Cashier during annual leave or other absence

• Covering the Client Cashier role on Monday and Tuesday mornings to enable the Cashier Supervisor to prepare the weekly pack

  Billing:

• Processing of all bills and credit notes during weeks 1 – 3 every month.

• At month end, preparing the monthly bills reconciliation prior to the month end reports being run

  Other Tasks:

• Transfers of time and disbursements between matters

• Weekly timesheet reports to be circulated to HODs, Fee Earners and Legal Assistants

• Editing and reversal of timesheets as necessary

  Other Tasks (continued):

• Producing the weekly engagement letter report and liaising with fee earners to reopen matters. Covering the AML function in the absence of the Cashier Supervisor

• Ad-hoc duties as required by the Cashier Supervisor and Financial Controller

Managing Yourself

• Self-motivated and able to organise own work with only limited supervision.

• Copes effectively in demanding circumstances.

• Good time management, adopting a flexible approach to work and a willingness to work overtime when the needs of clients or the firm so dictate.

• Demonstrates persistence and commitment to completing tasks and objectives.

• Pays attention to detail and quality of work.

• Demonstrates a commitment to improving working practices and supports company plans and policies.

  Working with People

• Ability to build and maintain working relationships with others and is seen as ‘approachable’.

• Operates effectively as part of a team, including providing cover in times of team absences.

• Willing to offer help to all colleagues to ensure company success.

• Demonstrates sound judgement and good decision making when dealing with problems, including looking for solutions to new problems

• Knows when to seek guidance or further input from others before taking action.

  Communication Skills

• Able to express oneself both orally and in writing in a clear and constructive way.

• Willing to ask questions, listen to others’ views and accept advice.

• Willing to contribute ideas and seek improvements.

• Good internal and external client- handling skills, both by telephone and face-to-face.

  Experience Required

• Detailed knowledge of the Solicitors Accounts Rules.

• Experience of working in a legal environment in a cashiering role

• Working knowledge of accounting principles.

• Working knowledge of computers and legal accounting software, with good keyboard skills.