Legal Assistant

Fox Williams offers a different career lifestyle to that of many of our much larger competitors.  The quality of our work is extremely high and the standard of our lawyers (associates) and support staff is equal to that of any major City firm. As a smaller firm, we also consider ourselves to be far more personal and friendly.  You will quickly get to know everyone from the Senior Partner to the most junior staff.  Many of our staff join us from top firms for that very reason. As a general rule, we look for a very strong academic background coupled with good relevant experience. 

Fox Williams has an established and ambitious Employment practice.

We are looking for an Executive Assistant to support the Senior Partner and Head of Corporate. This is an exciting opportunity to shine and progress in a role within a firm that actively strives to be the best in the industry and is committed to the development of its people.

The Executive Assistant will take an active interest in and obtain a thorough understanding of all aspects of client requirements in order to provide an exceptional service.

Senior Partner Responsibilities will include:

• be responsible for accurate, efficient and proactive diary and email management. This includes: the organisation of internal and external meetings ; conferences ; client lunches and social events ; travel and logistics for diary commitments (UK and overseas);
• be responsible for client matter administration, including client on-boarding, AML processes, creation of work schedules, client agreements, billing;
• be a key liaison point with the firm's senior executive team to enable the smooth running of the firm;
• prepare documents and reports for the Senior Partner, Chief Operating Office and our Partnership Board, including the collation and distribution of board and executive level agendas, reports and minutes;
• track actions from the Partnership Board (PB) / Heads of Department minutes, chasing as appropriate to ensure movement / completion;
• ensure our Senior Partner is prepared for all management meetings, including RemCom papers;
• update our CRM system with Business Development activities and relevant contact information;  and
• manage some personal adhoc admin support, e.g. diary, travel, logistics.
• support the Head of Corporate with the smooth running of the department’s administration, for example, the generation of the Corporate department pipeline document, holiday approvals, deal review meetings, organising appraisal meetings etc;
• be responsible for client matter administration, including client on-boarding, AML processes, creation of work schedules, client agreements, billing, specific client annual and quarterly reports;
• update our CRM system with business development activities and relevant contact information;
• support his role with the Canada-UK Chamber of Commerce with diary logistics, administration and preparation

• an understanding of partnership structure / dynamics
• proven experience of operating at a senior executive or Board level
• proven ability to demonstrate sensitivity and discretion in the execution of their role
• excellent written and verbal communication skills
• meticulous attention to detail
• strong time-management and organisational skills
• the ability to flex and adapt as the business needs require
• a proactive approach
• a high level of proficiency in Microsoft Office with aptitude to learn new software and systems
• a desire to be part of a team
• genuine enthusiasm to play an integral part in the firm’s future success