- Administrative tasks to include:
(a) File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review
(b) File closing in accordance with IBB procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms
(c) Preparation of bills in accordance with IBB procedures, to include collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures
(d) Filing time sheets, incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for quality audits
(e) Checking deeds in and out of the deeds storage facility. Collecting deeds from the floor and returning them to storage
(f) Printing, scanning, copying plans and deeds. Generally liaising with the document management centre on document production/collation tasks
(g) Providing time critical typing, complex document preparation and administrative support for the entire group
(h) Requesting and tracking the progress of searches with online providers such as NLIS, Land Registry Direct and Companies House. Returning the results to the fee earner and filing copies
(i) Ad hoc data input as and when required (CRM and PMS)
(j) Production of bespoke correspondence (this may include some drafting and does not normally include material that can be outsourced)
(k) Attending to clients in person/by telephone on behalf of the partners/fee earners as and when necessary
(l) Preparing outgoing mail and enclosures for dispatch
(m) Routine co-ordination of diary events with principle partners/fee earners;
(a) Handling internal/external meetings/bookings;
(b) Keeping up to date on partner/fee earner absences in order to respond to client queries;
(c) Highlighting conflicting commitments and support with achieving alternative solutions.
(n) Participating in cross firm projects as and when required
2. Legal tasks as required including:
(a) Conducting simple legal research using tools such as LexisNexis, Lawtel and Westlaw
(b) Checking lengthy documentation and proofreading as required
(c) Assisting with site setups, scheduling of deeds and documents, preparing end of deal bibles and bundles of documents
(d) Completing legal forms
3. Any other duties as and when required |
