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Legal Administrator

Closing date: 30/06/2017
Experience level: Intermediate
Term: Permanent
Working hours: Full-time
Department: New Homes Team
Location: Uxbridge

IBB’s Real Estate group covers a range of development and commercial property work with a number of partners ranked as leaders in their field. 

The plot sales team in Uxbridge is growing and we are looking for a legal administrator to provide fee earning support and assistance to the team in all aspects of their workload.

Key Responsibilities

Assisting with fee-earning work under supervision. In particular:

  • Progressing open market plot sales from issue of contract pack to post completion.
  • Drafting the relevant form of contracts, lease collation and preparing the contract pack including evidence of title;
  • Responding to routine enquiries raised by buyers, solicitors and clients;
  • Progressing sale to exchange and completion matters including liaison with solicitors and advising clients;
  • Preparing completion statements and bills;
  • Dealing with post completion notices and formalities;
  • Acting as the primary interface with clients and all third parties managing their expectations, liaising and keeping them informed as to the progress of the transaction;
  • Being responsible for the preparation of regular client reports;
  • Dealing wherever appropriate professionally and articulately with client enquiries and communications demonstrating at all times a sound understanding and knowledge of the nature of the clients business and the relevant sales products.

Providing administrative assistance, as appropriate, including:

  • Administering filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures;
  • Preparing mail and closures for dispatch;
  • Attending clients both in person and on the telephone and providing such support in a professional and friendly manner in keeping with the firm's standards for client care;
  • Undertaking any specific training when required to do so and having a responsibility towards self-development;
  • Ensuring the confidentiality of all the firm's and client's documentation and information;
  • Dealing with enclosures, scanning and uploading of documents to the extranet site; and

Undertaking any other suitable work for the firm as and when requested

Person Specification

Legal administrators are expected to use a high degree of self-management and initiative and have a responsive and proactive approach to the work.

Education

  •  Educated to A level standard or equivalent

Skills and Experience

  • Strong oral and written communication skills with the ability to adapt communication style to suit the audience (essential)
  • Previous experience of working in a law firm would be an advantage but this is not essential as training will be provided.
  • Knowledge and understanding of plot sales, regulation and procedures (not essential);
  • Advanced working knowledge of Microsoft applications including Outlook, Word, Excel and PowerPoint and the ability to audio type.
  • Highly literate and numerate with the ability to read and assimilate complex written information
  • Well organised and able to work to deadlines whilst maintaining the highest quality standards and attention to detail
  • Experience of using a legal Practice Management System (desirable)
  • Strong proof reading skills
  • Good administration skills
  • Legal research skills
Remuneration

Competitive