Legal Cashier

IBB offers all its staff exceptional opportunities in an exciting and supportive working environment. Our culture encourages our individuals to develop expertise and eminence in their own professional area. To do this requires the hard work and dedication of leading individuals throughout our Business Support teams.

As West London’s leading law firm, IBB enjoys a reputation for representing significant clients in complex legal matters. We are always looking for talented individuals with the ability, integrity, and initiative necessary to maintain these qualities and to ensure that our firm continues to be a stimulating and rewarding place to work.

What we look for

As a growing firm, we recruit professional business support staff at all levels. We look for individuals who

• flourish in a challenging professional environment
• actively seek to add value in all that they do
• are eager to work hard, learn new skills and take ownership of their career
• embrace the ethos of IBB and share our core values
• have a record of academic excellence and personal achievement
• are excited about the prospect of being a part of IBB

We value the skills, knowledge, expertise and relationships that quality individuals bring to the firm. At the same time, we are sensitive to the challenges involved in making a transition to a new firm, and we therefore invest considerable time and resources to facilitate your integration in to the firm.

As a member of a busy accounts team you will provide a complete service to fee earners by ensuring that billing and administration processes are carried out promptly and effectively, dealing with queries and reconciliations and providing assistance and support to fee earners to enable them to manage their files. The role involves managing all matters and work in line with IBB’s standards of performance and client service.

1. To adhere to the Solicitors accounts rules and practices and make recommendations and give advice as appropriate.

2. Entering all types of bills including legal aid on the computer system.

3. Entering or checking transaction slips with cheques received into office & client accounts, checking matter numbers and client names are correct, batching up, banking cheques, producing cheques and all relevant postings

4. Entering transactions into cash book and updating bank statements whenever necessary, processing petty cash payments.

5. Checking and writing off balances on files that are ready for closure.

6. Filing, dealing with paperwork that comes in daily.

7. Preparing ledger reconciliations where required.

8. Assisting with housekeeping on SOS practice management system.

9. Process incoming and outgoing CHAPS, BACS and faster payments using online banking systems.

10. Assisting in the reconciliation of bank accounts on a daily basis and at month end.

11. Dealing with telephone and personal queries that arise on a daily basis and any other duties which arise within the accounts department.

12. Administering the investment of funds to deposit accounts and withdraw and close as required. Processing periodic interest and filing statements. Maintain the relevant trustee/controlled trustee register. Close liaison with the fee earning staff involved in client trust work.

13 Assisting with month end procedures where necessary.

14. Checking and writing back out of date cheques.

15 Checking for office credits, preparing transfers and dealing with unallocated credits.

16. Processing of Expenses, Disbursements and Credit accounts for Land Registry and Searches.

17. Any other reasonable duties for the smooth running of the Accounts department.

Essential:

• Minimum of 5 Years of experience working as a legal cashier
• Good passes in Maths and English at GCSE level or equivalent.
• Good working knowledge of Excel
• Sound knowledge of the Solicitors Accounts Rules
• Systems oriented and Self Motivated
• Able to organise own work with minimum supervision.
• Strong organisational skills and an eye for detail
• Ability to work flexibly and to tight deadlines.
• Demonstrates a commitment to improving working practices and support company plans & Policies.
• Knowledge of SOS practice management system an advantage.
• Delivers pristine work output.

Behaviour and attributes

Essential:

• Strong numerical, organisational and communication skills
• Ability to prioritise and multitask
• Strong team consciousness
• Calm in busy and pressured situations
• Confident to deal with demanding fee earners and partners
• Ability to use own initiative and think logically
• Ability to build and maintain working relationships with others and is seen as “approachable”.
• Knows when to seek guidance or further input from others before taking action.
• Able to identify a problem arising and can develop a solution or take the correct course of action.
• Willing to contribute ideas and seek improvements.

Experience Required

Essential :

 5 Years or more of recent practical experience as a Legal Cashier preferably in a Corporate Firm.