Legal Cashier

As West London’s leading law firm, IBB enjoys a reputation for representing significant clients in complex legal matters. Our practice areas span commercial, employment, charities, commercial and residential real estate, family, private client, and community legal services. The firm and its partners are ranked highly by independent legal guides Chambers & Partners and Legal 500, and the busy marketing and BD team works on team-specific, cross-collaborative and firm-wide campaigns and activities to support the firm’s growth.

What we look for

As a growing firm, we recruit professional business support staff at all levels. We look for individuals who

• flourish in a challenging professional environment
• actively seek to add value in all that they do
• are eager to work hard, learn new skills and take ownership of their career
• embrace the ethos of IBB and share our core values
• have a record of academic excellence and personal achievement
• are excited about the prospect of being a part of IBB

We value the skills, knowledge, expertise and relationships that quality individuals bring to the firm. At the same time, we are sensitive to the challenges involved in making a transition to a new firm, and we therefore invest considerable time and resources to facilitate your integration in to the firm.

Accounts Team

IBB’s Accounts team forms part of the Business Support Group (BSG). The focus of the Business Support Group is to provide the firm with all their support operational needs and requirements. The Business Support Group (BSG) is headed up by the Managing Partner.

The Accounts team is headed up by the Finance Partner and consists of 15 individuals. The team is sub divided into specialist teams e.g. management accounting, legal cashiering, purchase ledger, credit control and the criminal costs team.  This role will sit in the legal cashiering team and will report directly into the Head Cashier.

Job Purpose

As a member of a busy accounts team you will provide a complete service to fee earners by ensuring that billing and administration processes are carried out promptly and effectively, dealing with queries and reconciliations and providing assistance and support to fee earners to enable them to manage their files. The role involves managing all matters and work in line with IBB’s standards of performance and client service.

1. To adhere to the Solicitors accounts rules and practices and make recommendations and give advice as appropriate.

2. Processing all types of bills including legal aid on the computer system.

3. Processing monies received – cheques, direct payments etc. and client to office transfers.

4. Process incoming and outgoing CHAPS, BACS and faster payments using online banking systems.

5. Reconcile bank accounts on a daily basis and at month end.

6. Processing petty cash payments and expenses.

7. Checking and writing off balances both time and disbursements on files that are ready for closure.

8. Preparing ledger reconciliations where required.

9. Dealing with telephone and personal queries that arise on a daily basis and any other duties which arise within the accounts team.

10. Assisting with housekeeping on SOS practice management system.

11. Administering the investment of funds to deposit accounts and withdraw and close as required. Processing periodic interest and filing statements.

12. Assisting with month end procedures where necessary.

13. Checking and writing back out of date cheques.

14. Checking for office credits, preparing transfers and dealing with unallocated credits.

15. Filing, dealing with paperwork that comes in daily.

16. Any other reasonable duties for the smooth running of the Accounts team.

Knowledge and experience

Essential:

• Minimum of 12 months office ( indicative) experience gained within a professional services  accounts environment ( some exposure to legal services would be advantageous)
• Good passes in Maths and English at GCSE level or equivalent (some further education qualifications or accounting professional qualifications would be advantageous).
• Good working knowledge of Excel
• Systems oriented
• Strong organisational skills and an eye for detail
• Ability to work flexibly, with high volumes and to tight deadlines.

Behaviour and attributes

Essential:

• Strong numerical, organisational and communication skills
• Ability to prioritise and multitask
• Strong team consciousness
• Calm in busy and pressured situations
• Confident to deal with demanding fee earners and partners
• Ability to use own initiative and think logically
• Strong attention to detail

Salary commensurate with qualifications, skills and experience