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Paralegal

Experience level: Intermediate
Term: Permanent
Working hours: Full-time
Department: Residential Development
Location: Uxbridge

IBB’s Real Estate group covers a range of development and commercial property work with a number of partners ranked as leaders in their field. The group is divided into five teams:

The residential development division of the group is led by Vivien Rimmer with two further partners, a consultant, two senior solicitors, three solicitors and a trainee solicitor

The new homes division of the group is led by Shital Mehta with two senior solicitors, two conveyancers, nine legal administrators, one case manager and one chartered legal executive.

The commercial real estate team includes a specialist commercial development team headed by two partners, three senior solicitors, two solicitors, case manager, senior legal administrator and legal administrator

A large property litigation team led by two partners, a consultant, a senior solicitor, two solicitors, a trainee and a senior legal administrator

A specialist construction team comprising one partner, a consultant, one senior solicitor, two solicitors, a trainee solicitor and a senior legal administrator

Job Purpose

To assist the partners and lawyers provide a high quality legal service to clients on all aspects of residential development in line with the firm’s standards of performance.

Key Responsibilities

1. To support the partners and fee earners in providing a high quality service and to enable the team to engage in the more complex work. It is envisaged that the principal responsibilities will include:

a) assisting on development transactions including site assembly issues;

b) to run own caseload of infrastructure agreements;

c) assisting in administrative tasks as required to include photocopying, the preparation of engrossment documentation and title packs, etc.

It is envisaged that you will quickly develop the necessary skills to be able to deal with matters and be able to effectively complete the task independently but with supervision.

2.   Develop own technical knowledge and skills including:

a) Ability to analyse information and reach sound decisions;

b) Recognising the commercial drivers behind a deal and reacting accordingly;

c) Recognising issues and problems arising during the course of a transaction and reacting quickly and effectively;

d) Ability to understand and adhere to instructions; and

e) Ability to communicate succinctly both orally and in writing.

3. Ensure you remain professionally up to date, as well as developing knowledge of the market place and client base.

4. Develop own self-organisational and interpersonal skills so that:

a) work is prioritised and progressed;

b)  you demonstrate a balance of working on your own initiative within the remit of the role and seeking advice or guidance; and

c) partners are aware of your workload and specific issues which arise on your matters.

5. Assist the team in its marketing objectives, to include activities such as attending client events, writing text/articles for the web site and other publications and assisting the Partners in organising marketing events.

6. Meet the Firm’s quality standards including:

 a) ensuring personal time recording & billing targets are achieved;

b) ensuring that all chargeable work is properly recorded on client matters;

c) adhering to the Law Society’s client care directive and to the firm’s own policies as set out in the Office Manual;

d) maintaining good file management as set out in the Office Manual;

e)  understanding the obligations relating to client accounts and ensure preparation and delivery of bills in accordance with the Solicitors Accounts Rules.

Person Specification

Education

Law degree (or conversion) and LPC

Skills and Experience

  • Understanding of law and practice in commercial real estate
  • Analytical ability: able to get to identify and deal with the core elements of a problem.
  • Adaptability and flexibility: able to embrace change. Is responsive to different ways of working and learns new tasks quickly. Prepared to undertake all tasks as required by the role.
  • Collaboration with others: able to work with others to achieve a task; active team member; able to build and sustain good working relationships with others.
  • Communication: able to express oneself clearly orally and in writing, and to do so in a manner that is concise and assertive, but courteous.
  • Quality: produces work which is consistently accurate, produces drafts which are thought through and completed as far as possible.
  • Initiative: thinks through what may need to be done and makes suggestions; demonstrates ability to offer to assist colleagues who are busy and/or get involved in areas outside immediate work.
  • Planning and organising: thinks ahead to plan work so that tasks are not affected when additional tasks arise; is able to track and monitor progress of own work and alert supervisor if schedule may not be met.
  • Reliability: demonstrates commitment to achieving tasks; manages expectations of others and delivers on promises.