To support the partners and fee earners in providing a high quality service. It is envisaged that the principal responsibilities will include:
1. File and document management:
a) assisting the team with the efficient filing and document management of all files, both contentious and non-contentious matters; and
b) for contentious matters, assisting with the preparation of exhibits for appending to Counsel’s instructions, witness statements and/or hearing bundles (as the case may require);
2. Develop own technical knowledge and skills including:
a) understanding construction and engineering procurement methods;
b) assisting with the preparation of construction documentation including, for example, collateral warranties and letters of reliance;
c) recognising issues with any such documents that the team is asked to comment on by other teams within the Real Estate Group, and reacting quickly and effectively;
d) conducting simple legal research using tools such as LexisNexis and Lawtel Westlaw;
e) checking lengthy documentation and proofreading as required; and
f) completing legal forms.
It is envisaged that you will quickly develop the necessary skills to be able to deal with matters and be able to effectively complete the task independently but with supervision.
3. Administrative tasks:
a) file opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review;
b) file closing in accordance with IBB procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms;
c) maintaining the team diary (adding Court dates, limitation dates and notify the team of forthcoming dates in good time).
d) assisting with file checking and organising in preparation for semi-annual quality audits;
e) checking deeds in and out of the deeds storage facility; and
f) printing, scanning, copying documents. Generally liaising with the document management centre on document production/collation tasks.
4. Billing tasks to include:
a) regularly and pro-actively liaising with fee earners to ensure that client monies are taken on account;
b) preparation of bills in accordance with IBB and team procedures, to include draft billing e-mails, collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures;
c) Closing off files, filing and general housekeeping of files including checking and writing off balances on files that are ready for closure; and
d) Dealing with telephone queries from clients and accounts in relation to bills
pro-actively support, liaise and work with the team to resolve accounts issues.
5. Develop own self-organisational and interpersonal skills so that:
a) work is prioritised and progressed;
b) you demonstrate a balance of working on your own initiative within the remit of the role and seeking advice or guidance; and
c) the team is aware of your workload and specific issues which arise on your matters.
6. Assist the team in its marketing objectives, to include writing text/articles for the web site and other publications and assisting in organising marketing events.
7. Meet the Firm’s quality standards including:
a) ensuring that all chargeable work is properly recorded on client matters; and
b) adhering to the Law Society’s client care directive and to the firm’s own policies as set out in the Office Manual. |
