Risk & Compliance Assistant

IBB offers all its staff exceptional opportunities in an exciting and supportive working environment. Our culture encourages our individuals to develop expertise and eminence in their own professional area. To do this requires the hard work and dedication of leading individuals throughout our Business Support teams.

As West London’s leading law firm, IBB enjoys a reputation for representing significant clients in complex legal matters. We are always looking for talented individuals with the ability, integrity, and initiative necessary to maintain these qualities and to ensure that our firm continues to be a stimulating and rewarding place to work.

What we look for

As a growing firm, we recruit professional business support staff at all levels. We look for individuals who

• flourish in a challenging professional environment
• actively seek to add value in all that they do
• are eager to work hard, learn new skills and take ownership of their career
• embrace the ethos of IBB and share our core values
• have a record of academic excellence and personal achievement
• are excited about the prospect of being a part of IBB

We value the skills, knowledge, expertise and relationships that quality individuals bring to the firm. At the same time, we are sensitive to the challenges involved in making a transition to a new firm, and we therefore invest considerable time and resources to facilitate your integration in to the firm.

Job Purpose

The main purpose of this role is to audit fee earner files against the LawNet/Lexcel quality standards; prepare monthly compliance reports; undertake general risk and compliance administration and assist with updating of the office manual.

This is a post which will allow the right candidate to be part of a small and friendly team in an ambitious and growing law firm, and will afford the opportunity to gain good quality compliance experience across a broad range of issues.

1. To provide high quality compliance support to the IBB partners, the Head of Risk & Compliance and the Risk and Compliance Manager to include:

• Ensuring that files are audited in compliance with the quality standards as set out in the office manual

• Ensuring that partners, team leaders and employees receive effective and appropriate advice and support on the results of monthly/annual internal audits with follow up checks within 28 days to ensure rectification

• Preparing reports for presentation internally and externally at appropriate intervals

• Ensuring that compliance learning and development (L&D) strategies are supported effectively and that the risk plans are tested and monitored

• Co-ordinating and preparing accreditation (Eg WIQS and CQS) and panel applications.

• Liaising with our training and on-line providers in relation to any queries that may arise.

• Dealing with the firm's online presence.

• Undertaking legal research tasks for the team using platforms such as LexisNexis and Practical Law.

2. To contribute to and engage with the IBB strategy to build a reputation as a quality supplier in all the markets we serve to include:

• Participating in the preparation for external audits and co-ordinating the administration connected with managing the audit process

• Working on ad hoc risk and compliance projects

• Updating the Office Manual when required.  Reporting major changes to the practice.  Co-ordinating the re-issue of hard copies and changes to the electronic copy

Qualifications

• Degree (or equivalent level) educated

Skills and Experience

• Experience of working in a professional services firm is highly desirable, but will consider other audit experience/ qualifications
• Exhibit diplomacy, discretion and professionalism when approaching tasks and interacting with others
• Good attention to detail and high levels of accuracy which is maintained under pressure
• An understanding of the SRA Handbook, with a commitment to remain up-to-date with professional developments
• Commercially minded
• IT Literate with good working knowledge of Microsoft Office packages and document management systems (Filesite)